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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
JFS0100565
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION
Agency
Job and Family Services


Division/Institution
Contracts and Acquisitions
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2020-2021
Bill No.
H.B. 166
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
JFS01 2020 $17,000.00 Kinnect 1427 East 36th Street, Suite 4203F Cleveland OH Cuyahoga 44114
JFS01 2021 $292,500.00 Kinnect 1427 East 36th Street, Suite 4203F Cleveland OH Cuyahoga 44114

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
FED 3950 600616 FEDERAL DISCRETIONARY GRANTS 2020 $17,000.00 2021 $292,500.00

SIGNATURES
     
Kimberly Hall 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/22/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Eric D Glenn, Sr. Title:  Deputy Director
Phone:  (614) 466 - 6609 Fax:  E-Mail:  Eric.Glenn@jfs.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Ohio Department of Job and Family Services (ODJFS) respectfully requests Controlling Board approval of a substantive change in the amount of $17,000.00 in FY 20 and $292,500.00 in FY 21, from Fund 3950, ALI 600616 (Federal Discretionary Grants), to increase the contract with Kinnect, Cleveland, Ohio to provide program management services and oversight to support the expansion of the Ohio Youth Centered Permanency Roundtables Program.  
  The Amendment is 100% federally funded and focused on Kinnect providing the following additional services: (1) enhance Permanency Round Table (PRT) and Youth Centered Permanency Round Table (YCPRT) program training and tools, (2) develop program evaluation supports to further standardize the model and track outcomes across sites in Ohio and statewide aggregates, (3) enhance facilitator skill sets to work towards best practices and, (4) plan and execute an annual Statewide YCPRT meeting to promote further model knowledge, collaboration among sites, and program sustainability.

In 2014, five (5) counties (Athens, Fairfield, Guernsey, Montgomery, and Summit) volunteered to participate in a pilot project known as Youth Centered Permanency Roundtables (PRTs), led by ODJFS and the Public Children Services Association of Ohio (PCSAO) with funding from Casey Family Programs. For the pilot, the target population was youth twelve (12) and older who had been in care seventeen (17) months or longer. In 2015, five (5) more counties (Butler, Clark, Mahoning, Stark and Trumbull) volunteered to join the pilot.

The Youth Centered PRT model is a focused effort to find permanency for long staying youth. Attendees typically include the caseworker, the supervisor, the youth, and a master practitioner. There may sometimes be another person to serve as a facilitator or a scribe. In addition, the youth may include a support person, such as a relative.

PRT promotes permanency prior to the youth's 18th birthday by building connections that will enable the youth to reunify with the birth family, gain a permanent placement with a relative, be adopted, or attain some other form of legal permanency. Secondarily, the aim of these roundtables is to promote less restrictive living environments, if legal permanency has not been achieved.

In 2017, the pilot was evaluated by an external evaluator and has shown promising results.

Youth who became eligible for PRT after the start of the initiative had better permanency outcomes than youth who had reached the point of eligibility prior to the initiative, regardless of whether the youth participated in PRT. Agency representatives believed that this key finding, that the implementation of PRT had effects on all eligible youth, not just those who received the intervention, was consistent with their sense that the initiative had changed the culture of their agencies regarding youth outcomes.To assess this possibility, outcomes were examined for youth who were never in custody long enough to become PRT eligible. Custody episodes starting prior to the initiative resulted in permanency within twelve (12) months for sixty-five percent (65%) of youth. But for custody episodes starting after the start of the initiative, eighty-six percent (86%) of youth had achieved permanency within twelve (12) months.

In November 2018, the Youth Centered PRT Advisory Council met to discuss a new vision and strategic direction for Youth Centered PRTs. It was decided to bring closure to the pilot. Ten (10) counties have voiced a commitment to the process and continuation of the PRT model, including Montgomery, Fairfield, Athens, Stark, Mahoning, Clark, Butler, Trumbull, Warren and Clermont. The council determined that its new vision statement would be: Permanency Roundtables Advisory Council will continue, strengthen and grow to ensure all children achieve permanency.

The work under this contract will provide program management and oversight in the expansion of the program. The objectives of the project include administering the program to improve outcomes for children who are in the custody of a public children services agency, provide ongoing support to ensure continued success of the program to ensure model fidelity, accountability, increased community involvement and county commitment, and expand the program to additional counties.

This contract is 100% federally funded.
 
  JFS0100531  
Attachments Controlling Board Request No.: JFS0100565
Attachment TypeAttachment Description
Request for Proposal (RFP) Request for Proposal
Response to RFP from selected vendor Response to RFP from selected vendor
Other Cost Proposal
Contract Contract
Contract amendment Amendment
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Kinnect 2020 $17,000.00 JFS 20/21 05/15/2019 State Purchasing FY20/21 Blanket R&P
Kinnect 2021 $292,500.00 JFS 20/21 05/15/2019 State Purchasing FY20/21 Blanket R&P

Operating Request Required Information
Contract Amendment - Kinnect
Controlling Board Request No.: JFS0100565
1. Identify the contractor and provide the contractor's address of their principal place of business.
Kinnect
1427 East 36th Street, Suite 4203F
Cleveland,  OH  44114
County: Cuyahoga
   
2. Explain why the contract is being amended and the effect on the project or program.
Contract is being amended to increase the scope of work and the contract value of the contract.
   
3. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
The scope of services in the Amendment is to Enhance PRT and YCPRT program training and tools Develop program evaluation supports to further standardize the model and track outcomes across sites in Ohio, statewide Enhance facilitator skillsets using best practices and Plan and execute an annual Statewide YCPRT to promote further model knowledge, collaboration amongst sites, and program sustainability. Additional details are included in the attached Amendment.
   
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
510050 $309,500.00 $309,500.00
Total Amounts $309,500.00 $309,500.00
   
5.
Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the
date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
09/09/2019 Initial $100,000.00 0.00 $0.00
09/09/2019 Initial $100,000.00 0.00 $0.00
   
6. If this contract amendment affects the total amount of the contract or the total number of hours and total rate
per hour, provide the new rate information.
Total Contract Amount Total Number of Hours Total Rate per Hour FY

  $509,500.00

  0

  $0.00

7. Duration of this contract (beginning and ending dates) within the fiscal biennium, including amendment.
Beginning Date Ending Date  
06/16/2020 06/30/2021
8. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
Beginning DateEnding DateTotal Lease AmountFY2
07/01/2021 06/30/2023 $.00
  Explain contract provisions.  The total amount for any renewal will be negotiated. The contract can be renewed through June 30, 2023.
9.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 22    22   
Percentage of Women 86% 86%
Percentage of Minorities 27% 27%