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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
LTC0100063
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION

Agency
James A. Rhodes State College


Division/Institution
James A. Rhodes State College

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2020
Bill No.
HB 529
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
LTC01 2020 $80,752.00 Anatomage Inc 303 Almaden Blvd STE 700
San Jose, CA 95110
LTC01 2020 $170,848.08 Audio Visual Innovations Inc. 335 KEN MAR PKWY
BROADVIEW HEIGHTS, OH 44147
Cuyahoga

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
LTC01 2020 7034 C38100 Basic Renovation $251,600.08 $0.00
LTC01 2020 7034 C38116 Center for Health Science Ed & Innovation $251,600.08 $0.00

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C38116 Center for Health Science Ed & Innovation $251,600.08

SIGNATURES
     
Dr. Cynthia E. Spiers 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/20/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Russell M Litke Title:  VP for Finance & Business
Phone:  (419) 995 - 8342 Fax:  (419) 995 - 8099 E-Mail:  Litke.R@rhodesstate.edu
REQUIRED EXPLANATION OF REQUEST
  James A. Rhodes State College respectfully requests Controlling Board approval to transfer capital appropriation in the amount of $251,600.08 from Fund 7034, ALI C38100 (Basic Renovation) to Fund 7034, ALI C38116 (Center for Health Science Ed & Innovation), and request to release capital appropriation in the amount of $251,600.08 from Fund 7034, ALI C38116 (Center for Health Science Ed & Innovation), in FY2020, which includes an agency released competitive opportunity per R.C. 127.162 to purchase equipment from various vendors for the purchase of a MultiTaction 3-Screen Solution and a virtual dissection table equipment for the Center for Health Science Ed & Innovation project at Rhodes State College in Lima, Allen County, Ohio.  
  MultiTaction 3-Screen Solution Equipment: To release capital appropriation in the amount of $170,848.08 for the purchase of a MultiTaction 3-Screen Solution. MultiTaction is a complex system composed of hardware, mounts, application appliances, PC's and software, etc. This system can support multiple users, using multiple sources of touch input (multiple fingers, pens, and codice cards). The system also allows for real-time collaboration around the world. Currently there are over 50 higher education institutions around the world using this new technology. It is being found especially useful in healthcare training and collaboration. With this piece of equipment Rhodes State College is also purchasing an Anatomage table and will work with both companies with the hope to be the first to link the two technologies together. We plan on using this technology in our new Center for Health Science Education and Innovation downtown, once complete. This scaled down version will allow us to train on the technology prior to opening the new center. Once the new center is open we will also be able to collaborate between campuses.

We further request that $251,600.08 be transfered from C38100, Basic Renovations, to C38116, Center for Health Science Education & Innovation, for the purchase of this equipment. This equipment will be the show piece of the center and we desire to learn and become proficient in its use prior to the opening of the new center.

MultiTaction 3-Screen Solution Equipment Vendor Selection Process: Rhodes State College selected the MultiTaction solution as the only product in the market place that can do what is needed. We sought quotes from three vendors who sell, install, train and service the MultiTaction solution. The vendor selected, AVI-SPL (OAKS ID 0000099922), was selected as the best pricing.

Antomage Virtual Dissection Table: To release capital appropriation in the amount of $80,752.00 for the purchase of a virtual dissection table. Anatomage is a life-size virtual dissection table which includes the most technologically advanced 3D anatomy visualization system for anatomy and physiology education. It is being found especially useful in healthcare training and collaboration. With this piece of equipment Rhodes State College is also purchasing a MultiTaction 3-Screen Solution and will work with both companies with the hope to be the first to link the two technologies together. We plan on using this technology in our new Center for Health Science Education and Innovation downtown, once complete. This scaled down version will allow us to train and on the technology and prior to opening the new center. Once the new center is open we will also be able to collaborate between campuses.

Antomage Virtual Dissection Table Vendor Selection Process: Rhodes State College found that there are two companies that have this technology. The vendor selected, Anatomage, (OAKS ID 0000250612) is life-size, has four full body samples, and multiple animal samples - more than the other company. It is also less expensive than the other vendor. The detail available in this virtual dissection table is truly amazing.
 
   
Attachments Controlling Board Request No.: LTC0100063
Attachment TypeAttachment Description
Pre-approval letter authorizing agency administration BOT Approval
Bid tabulations/price quotations Winning Bid - Anatomage
Bid tabulations/price quotations 2nd Quote - non-winning
Other EDGE/MBE Participation Summary
Bid tabulations/price quotations AVI-SPL
Other BOT Approval -AVI-SPL
Private Business Use Report Private Activity Bond Report
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Anatomage Inc 2020 $80,752.00
Audio Visual Innovations Inc. 2020 $170,848.08

Capital Request Required Information
Purchases of Equipment - Anatomage Inc
Controlling Board Request No.: LTC0100063
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Anatomage Table $80,752.00 1 $80,752.00
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  Rhodes State College found that there are two companies that have this technology. The vendor selected, Anatomage, is life-size, has four full body samples, and multiple animal samples - more than the other company. It is also less expensive than the other vendor. The detail available is this virtual dissection table is truly amazing.
b. Number of proposals/quotes distributed. 2
c. Number of days in which interested parties had to respond to the RFP or RFQ. 7
d. Number of proposals received. 2
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
American 3B Scientific $153,800.00 2189 Flintstone Dr Tucker GA
Anatomage Inc. $80,752.00 303 Almaden Blvd San Jose CA
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  Rhodes State College Business Office.
   
3.
Identify the selected vendor.   Anatomage Inc
  Explain why this vendor was selected.
  The vendor selected, Anatomage, is life-size, has four full body samples, and multiple animal samples - more than the other company. It is also less expensive than the other vendor. The detail available is this virtual dissection table is truly amazing.
4. Provide vendor's location of their principal place of business.
 
303 Almaden Blvd STE 700
San Jose, CA 95110

Capital Request Required Information
Purchases of Equipment - Audio Visual Innovations Inc.
Controlling Board Request No.: LTC0100063
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Please see attached proposal $.00 1 $.00
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  We sought quotes from three vendors who sell the MultiTaction solution. The vendor selected, AVI-SPL (OAKS ID 0000099922), was selected as the best pricing.
b. Number of proposals/quotes distributed. 3
c. Number of days in which interested parties had to respond to the RFP or RFQ. 7
d. Number of proposals received. 3
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
Please see attached $.00
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  Rhodes State College Business Office
   
3.
Identify the selected vendor.   Audio Visual Innovations Inc.
  Explain why this vendor was selected.
  The vendor selected, AVI-SPL (OAKS ID 0000099922), was selected as the best pricing.
4. Provide vendor's location of their principal place of business.
 
335 KEN MAR PKWY
BROADVIEW HEIGHTS, OH 44147
County: Cuyahoga