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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
LTC0100064
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION

Agency
James A. Rhodes State College


Division/Institution
James A. Rhodes State College

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2020
Bill No.
HB 529
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
LTC01 2020 $50,262.17 IST Ohio Inc. 150 INDUSTRIAL DR
Lexington, OH 44904
Richland

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C38109 WORKFORCE BASED TRNG & EQUIP $103,244.00

SIGNATURES
     
Dr. Cynthia E. Spiers 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/19/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Russell M Litke Title:  VP for Finance & Business
Phone:  (419) 995 - 8342 Fax:  (419) 995 - 8099 E-Mail:  Litke.R@rhodesstate.edu
REQUIRED EXPLANATION OF REQUEST
  James A. Rhodes State College respectfully requests Controlling Board approval to release capital appropriation in the amount of $103,244.00 from Fund 7034, ALI C38109 (Workforce Based Training and Equipment) and agency released competitive opportunity per R.C. 127.162 to purchase equipment in the amount of $50,262.17, in FY20, from IST Ohio Inc., Lexington, OH, for the Workforce Based Training and Equipment Regionally Aligned Priorities in Delivering Skills (RAPIDS) program in Lima, Allen County.  
  The purpose of the Workforce Based Training & Equipment RAPIDS line item is to support education and skill training of students and/or incumbent workers to meet the current and future talent needs of growing, emerging, and high demand industries through investments in capital equipment and facilities.

The purpose of this capital Controlling Board request is to release capital appropriation to purchase educational training equipment in the skill areas of Hydraulics/Pneumatics, Robotics and Electrical Control Panel building.

The equipment purchased with RAPIDS funding will be shared with all the partners in the Northwest Ohio region.

Vendor Selection process: Rhodes State College followed the Board of Trustees and Rhodes State College Procurement policies and procedures for procurring capital equipment. Please see the attached vendor quotes and vendor bid tab sheet. Integrated Systems Technologies (IST) OAKS ID 0000220364 was the lowest bid at $50,262.17. Also purchasing educational equipment from Buckeye Educational Systems, vendor ID 0000240987, for $28,876.05 and from Clearpath Robotics, vendor ID 0000271607, for $25,355.
 
   
Attachments Controlling Board Request No.: LTC0100064
Attachment TypeAttachment Description
Other IST Proposal
Other Buckeye Proposal
Other Clearpath Proposal
Other EDGE/MBE Participation Summary
Private Business Use Report PABR LTC0100064
Bid tabulations/price quotations Automation Ferris Wheel Workstation Bids
Pre-approval letter authorizing agency administration BOT Approval
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
IST Ohio Inc. 2020 $50,262.17

Capital Request Required Information
Purchases of Equipment - IST Ohio Inc.
Controlling Board Request No.: LTC0100064
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Automation Ferris Wheel Workstation $16,754.00 3 $50,262.17
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  Rhodes State College sought out companies that had the technology desired and requested quotes from three. Care was taken to ask for the same exact product/technology. All three companies responded favorably with quotes.
b. Number of proposals/quotes distributed. 3
c. Number of days in which interested parties had to respond to the RFP or RFQ. 7
d. Number of proposals received. 3
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
IST $50,262.17 150 Industrial Drive Lexington OH Richland
Kirby Risk $51,600.00 1249 Stewart Road Lima OH Allen
McNaughton-McKay Electric Co. $55,134.60 1357 East Lincoln Ave Madison Heights MI
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  Department of Workforce Development and Innovation.
   
3.
Identify the selected vendor.   IST Ohio Inc.
  Explain why this vendor was selected.
  Integrated Systems Technologies (IST) was the lowest bid.
4. Provide vendor's location of their principal place of business.
 
150 INDUSTRIAL DR
Lexington, OH 44904
County: Richland