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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
MCD0100107
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Medicaid


Division/Institution
Contracts & Procurement
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018-2019
Bill No.
49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
MCD01 2018 $18,630.00 Law Office of Karl W Schedler Co LPA 88 S Ardmore Road Bexley OH Franklin 43209
MCD01 2019 $18,630.00 Law Office of Karl W Schedler Co LPA 88 S Ardmore Road Bexley OH Franklin 43209
MCD01 2018 $18,630.00 Law Office of Philip A King LLC (MBE) 5940 N High Street Worthington OH Franklin 43085
MCD01 2019 $18,630.00 Law Office of Philip A King LLC (MBE) 5940 N High Street Worthington OH Franklin 43085
MCD01 2018 $8,010.00 Lawrence D Pratt 981 Sunbury Lake Drive Westerville OH Delaware 43082
MCD01 2019 $8,010.00 Lawrence D Pratt 981 Sunbury Lake Drive Westerville OH Delaware 43082
MCD01 2018 $18,630.00 Susan M Sullivan 3595 Olentangy Blvd Columbus OH Franklin 43214
MCD01 2019 $18,630.00 Susan M Sullivan 3595 Olentangy Blvd Columbus OH Franklin 43214

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
GRF 651425 Medicaid Program Support-State 2018 $29,975.49 2019 $29,975.49
3F00 651624 Medicaid Program Support-Federal 2018 $33,924.51 2019 $33,924.51

SIGNATURES
     
Barbara R. Sears 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
10/27/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Bryan Stout Title:  Legislative Liaison
Phone:  (614) 752 - 5093 Fax:  E-Mail:  Bryan.Stout@medicaid.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Ohio Department of Medicaid (ODM) respectfully requests Controlling Board approval of an agency released competitive opportunity pursuant to ORC 127.162 in the amount of $63,900.00 in SFY18 and $63,900.00 in SFY19 from fund GRF, ALI 651425 and fund 3F00, ALI 651624 (Medicaid Program Support State & Federal respectively), for amendments to contracts with four hearing examiners for ORC Chapter 119 adjudication hearings for medical assistance programs.  
  These licensed attorneys will provide hearing examiner services for hearings held pursuant to Chapter 119 of the Revised Code and/or other administrative hearings as assigned by ODM. They will also conduct pre-hearing conferences and issue pre-hearing orders and set final hearing dates and conduct the final hearings and submit their findings. It is difficult to use in-house counsel for this function due to substantial fluctuation in the volume of hearings requested.

These hearing examiners were selected through competitive processes conducted in 2015. ODM created and posted two (one for Minority Business Enterprise vendors and one for open market vendors) Requests for Letters of Intent (RFLI) on the ODM and Department of Administrative Services websites to solicit applications for the purpose of obtaining attorneys admitted to the practice of law in Ohio who would serve as hearing examiners. A review of the skills and experience of the applicants was conducted and the four attorneys that are the subject of this request were selected due to their expertise and knowledge of the programs at issue and their experience in administrative law, judicial proceedings and hearings.

ODM's hearing caseload has increased substantially since the original procurement. In order to address the current volume of cases, ODM is requesting approval to amend the contracts of four hearing examiners to increase the number of hours to meet this increased demand. ODM has also posted a new Request for Letter of Intent to seek additional hearing examiners to assist with the heavy volume of cases.

The expenditures under these contracts are eligible for approximately 53% federal reimbursement.
 
  MCD0100067  
Attachments Controlling Board Request No.: MCD0100107
Attachment TypeAttachment Description
Contract Contract Amendment Sullivan
Contract Contract Amendment King
Contract Contract Amendment Schedler
Contract Contract Amendment Pratt
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Law Office of Karl W Schedler Co LPA 2018 $18,630.00 MCD01 18-19 Not Required
Law Office of Karl W Schedler Co LPA 2019 $18,630.00 MCD01 18-19 Not Required
Law Office of Philip A King LLC (MBE) 2018 $18,630.00 MCD01 18-19 Not Required
Law Office of Philip A King LLC (MBE) 2019 $18,630.00 MCD01 18-19 Not Required
Lawrence D Pratt 2018 $8,010.00 MCD01 18-19 Not Required
Lawrence D Pratt 2019 $8,010.00 MCD01 18-19 Not Required
Susan M Sullivan 2018 $18,630.00 MCD01 18-19 Not Required
Susan M Sullivan 2019 $18,630.00 MCD01 18-19 Not Required

Operating Request Required Information
Contract Amendment - Law Office of Karl W Schedler Co LPA
Controlling Board Request No.: MCD0100107
1. Identify the contractor and provide the contractor's address of their principal place of business.
Law Office of Karl W Schedler Co LPA
88 S Ardmore Road
Bexley ,  OH  43209
County: Franklin
   
2. Explain why the contract is being amended and the effect on the project or program.
ODM's hearing caseload has increased substantially since the original procurement. In order to address the current volume of cases, ODM has amended the contracts of four hearing examiners to increase the number of hours to meet this increased demand. ODM has also posted a new Request for Letters of Intent to seek additional hearing examiners to assist with the heavy volume of cases.
   
3. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
This contractor will continue to provide Hearing Officer services to ODM.
   
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
510052 $18,630.00 $18,630.00
510052 $18,630.00 $18,630.00
Total Amounts $37,260.00 $37,260.00
   
5.
Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the
date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
07/10/2017 Renewal $30,870.00 343.00 $90.00
07/10/2017 Renewal $30,870.00 343.00 $90.00
06/20/2016 Initial $30,870.00 343.00 $90.00
   
6. If this contract amendment affects the total amount of the contract or the total number of hours and total rate
per hour, provide the new rate information.
Total Contract Amount Total Number of Hours Total Rate per Hour FY

  $49,500.00

  550

  $90.00

18

7. Duration of this contract (beginning and ending dates) within the fiscal biennium, including amendment.
Beginning Date Ending Date  
07/01/2017 06/30/2019
8. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
Beginning DateEnding DateTotal Lease AmountFY2
  Explain contract provisions.  No renewals remain for this contract.
9.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    1   
Percentage of Women 0% 0%
Percentage of Minorities 0% 0%

Operating Request Required Information
Contract Amendment - Law Office of Philip A King LLC (MBE)
Controlling Board Request No.: MCD0100107
1. Identify the contractor and provide the contractor's address of their principal place of business.
Law Office of Philip A King LLC (MBE)
5940 N High Street
Worthington,  OH  43085
County: Franklin
   
2. Explain why the contract is being amended and the effect on the project or program.
ODM's hearing caseload has increased substantially since the original procurement. In order to address the current volume of cases, ODM has amended the contracts of four hearing examiners to increase the number of hours to meet this increased demand. ODM has also posted a new Request for Letters of Intent to seek additional hearing examiners to assist with the heavy volume of cases.
   
3. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
This contractor will continue to provide Hearing Officer services to ODM.
   
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
510052 $18,630.00 $18,630.00
510052 $18,630.00 $18,630.00
Total Amounts $37,260.00 $37,260.00
   
5.
Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the
date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
06/20/2017 Initial $30,870.00 343.00 $90.00
07/10/2017 Renewal $30,870.00 343.00 $90.00
07/10/2017 Renewal $30,870.00 343.00 $90.00
   
6. If this contract amendment affects the total amount of the contract or the total number of hours and total rate
per hour, provide the new rate information.
Total Contract Amount Total Number of Hours Total Rate per Hour FY

  $49,500.00

  550

  $90.00

18

7. Duration of this contract (beginning and ending dates) within the fiscal biennium, including amendment.
Beginning Date Ending Date  
07/01/2017 06/30/2019
8. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
Beginning DateEnding DateTotal Lease AmountFY2
  Explain contract provisions.  No renewals remain for this contract.
9.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    1   
Percentage of Women 0% 0%
Percentage of Minorities 0% 100%

Operating Request Required Information
Contract Amendment - Lawrence D Pratt
Controlling Board Request No.: MCD0100107
1. Identify the contractor and provide the contractor's address of their principal place of business.
Lawrence D Pratt
981 Sunbury Lake Drive
Westerville,  OH  43082
County: Delaware
   
2. Explain why the contract is being amended and the effect on the project or program.
ODM's hearing caseload has increased substantially since the original procurement. In order to address the current volume of cases, ODM has amended the contracts of four hearing examiners to increase the number of hours to meet this increased demand. ODM has also posted a new Request for Letters of Intent to seek additional hearing examiners to assist with the heavy volume of cases.
   
3. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
This contractor will continue to provide Hearing Officer services to ODM.
   
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
510052 $8,010.00 $8,010.00
510052 $8,010.00 $8,010.00
Total Amounts $16,020.00 $16,020.00
   
5.
Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the
date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
06/20/2016 Initial $41,490.00 461.00 $90.00
07/10/2017 Renewal $41,490.00 461.00 $90.00
07/10/2017 Renewal $41,490.00 461.00 $90.00
   
6. If this contract amendment affects the total amount of the contract or the total number of hours and total rate
per hour, provide the new rate information.
Total Contract Amount Total Number of Hours Total Rate per Hour FY

  $49,500.00

  550

  $90.00

18

7. Duration of this contract (beginning and ending dates) within the fiscal biennium, including amendment.
Beginning Date Ending Date  
07/01/2017 06/30/2019
8. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
Beginning DateEnding DateTotal Lease AmountFY2
  Explain contract provisions.  No renewals remain for this contract.
9.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    1   
Percentage of Women 0% 0%
Percentage of Minorities 0% 0%

Operating Request Required Information
Contract Amendment - Susan M Sullivan
Controlling Board Request No.: MCD0100107
1. Identify the contractor and provide the contractor's address of their principal place of business.
Susan M Sullivan
3595 Olentangy Blvd
Columbus,  OH  43214
County: Franklin
   
2. Explain why the contract is being amended and the effect on the project or program.
ODM's hearing caseload has increased substantially since the original procurement. In order to address the current volume of cases, ODM has amended the contracts of four hearing examiners to increase the number of hours to meet this increased demand. ODM has also posted a new Request for Letters of Intent to seek additional hearing examiners to assist with the heavy volume of cases.
   
3. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
This contractor will continue to provide Hearing Officer services to ODM.
   
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
510052 $18,630.00 $18,630.00
510052 $18,630.00 $18,630.00
Total Amounts $37,260.00 $37,260.00
   
5.
Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the
date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
06/20/2016 Initial $30,870.00 343.00 $90.00
07/10/2017 Renewal $30,870.00 343.00 $90.00
07/10/2017 Renewal $30,870.00 343.00 $90.00
   
6. If this contract amendment affects the total amount of the contract or the total number of hours and total rate
per hour, provide the new rate information.
Total Contract Amount Total Number of Hours Total Rate per Hour FY

  $49,500.00

  550

  $90.00

18

7. Duration of this contract (beginning and ending dates) within the fiscal biennium, including amendment.
Beginning Date Ending Date  
07/01/2017 06/30/2019
8. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
Beginning DateEnding DateTotal Lease AmountFY2
  Explain contract provisions.  No renewals remain for this contract.
9.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    1   
Percentage of Women 0% 100%
Percentage of Minorities 0% 0%