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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
MCD0100152
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION
Agency
Medicaid


Division/Institution
Contracts & Procurement
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2021
Bill No.
HB 166
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
MCD01 2021 $1,896,105.50 Axia Consulting, Inc. 1799 West Fifth Avenue, Suite 320 Columbus OH Franklin 43212

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
3F00 651624 Health Care Federal Fund 2021 $1,617,692.00 $.00
5DL0 651685 Medicaid Recoveries-Program Support 2021 $173,214.80 $.00
GRF 651425 Medicaid Program Support-State 2021 $105,198.70 $.00

SIGNATURES
     
Maureen Corcoran 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/22/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Steven Alexander Title:  Liaison Officer
Phone:  (614) 752 - 3571 Fax:  () - E-Mail:  Steven.Alexander@medicaid.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Ohio Department of Medicaid (ODM) respectfully requests Controlling Board approval for a waiver of competitive selection in the amount of $1,896,105.50 in FY21 from Fund 3F00, ALI 651624 (Health Care Federal Fund), Fund 5DL0, ALI 651685 (Medicaid Recoveries-Program Support), and Fund GRF, ALI 651425 (Medicaid Program Support-State), to contract with Axia Consulting, Inc. of Columbus, Ohio under DAS STS 534597 for strategic resources.  
  The vendor will research and examine system structures and operations to advise on ways to reduce Medicaid application and renewal backlog. The vendor possesses the experience and expertise in the systems to immediately offer assistance to the counties by grouping the applications and renewals into subsets that will allow counties to process them in batches rather than county workers processing them one at a time. This vendor has been working on multiple projects in this area over the last year that have significantly reduced the number of outstanding applications over the last six months. In addition, Axia provides crucial analytic support that aids the State's response to the Covid-19 pandemic. They provide accurate and timely information regarding application trends, approval rate trajectories, and they provide critical base data that is used in forecasting Medicaid enrollment trends, as well as combining Medicaid data with other state agencies for those projections.

This Statement of Work (SOW) is for the contractor to provide strategic resources to ODM's Fiscal Office with senior level guidance, strategic support, subject matter expertise through the agency's efforts of creating efficiencies while implementing new technology and process improvement practices. This work will cover a portfolio of enterprise level initiatives including the Ohio Medicaid Enterprise System (OMES), the Ohio Health and Human Services Enterprise Data Warehouse (HHSEDW), and the Ohio Administrative Knowledge System (OAKS). The team for this project is estimated at five (5) full time and one (1) part time resource working on Developing, Directing, and Reviewing Enterprise Data Warehouse Business Integration, Fiscal Operations Process Improvement and OMES Integration, and Data Visualization.

Axia holds State Term Schedule #534597 with the Ohio Department of Administrative Services which is the contracting vehicle for this SOW. Axia has a successful ten-year track record of working with other state agencies such as the Department of Taxation, the Environmental Protection Agency, and the Nursing Board.
 
  MCD0100145  
Attachments Controlling Board Request No.: MCD0100152
Attachment TypeAttachment Description
Other Axia Statement of Work
Contract Axia STS Contract
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Axia Consulting, Inc. 2021 $1,896,105.50 MCD01210006 Acquisitions Management

Operating Request Required Information
New Contract - Axia Consulting, Inc.
Controlling Board Request No.: MCD0100152
1. Selection Process: Was this contract subject to selection by a Request for Proposal (RFP),
Request for Qualification (RFQ), Request for Information (RFI) process? No
Explain why this contract was not subject to an RFP, RFQ or RFI process
Axia Consulting, Inc. holds a State Term Schedule #534597 with the Ohio Department of Administrative Services. ODM was not able to obtain three quotes/proposals under the STS.
 
2. Provide the following selected contractor information:
Axia Consulting, Inc.
1799 West Fifth Avenue, Suite 320
Columbus,   OH  43212
County: Franklin
 
3. Contractor's location from which all or most of the contract work will be performed, if different from the
location of principal place of business. (For institutional agencies, cite the location of the institution,
including the city and county, where services are to be performed.)
Axia Consulting, Inc.
50 West Town Street, Suite 400
Columbus,     43215
4. Institutional agencies only: Is the contractor currently performing services at the institution listed above?
5. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
The team for this project is estimated at six (6) full time resources working on Developing, Directing, and Reviewing Enterprise Data Warehouse Business Integration, Fiscal Operations Process Improvement and OMES Integration, and Data Visualization.
6. Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
510050 $1,896,105.50 $1,896,105.50

 
Total Amounts $1,896,105.50 $1,896,105.50
7.
Duration of this contract (beginning and ending dates) within the fiscal biennium.
Beginning Date Ending Date
07/01/2020 06/30/2021
8. Is the contractor already performing work under this contract? No
   
9. Identify all state contracts which the selected contractor has had approved by the Controlling Board
since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved
for this agency or institutions of higher education.
a. Total number of contracts. 2
b. For each contract list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
Board of Nursing $352,800.00 20
Board of Nursing $361,620.00 21
Medicaid $1,707,943.72 20
10. Contractor Procurement Compliance:
a. Is this contractor in compliance with Buy America? Yes
  Explain: This vendor is in compliance with DAS Rules 123:5-1-06.
   
b. Is this contractor in compliance with Buy Ohio? Yes
Explain: This vendor is in compliance with DAS Rules 123:5-1-06.
11.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 75    48   
Percentage of Women 14.7% 14.7%
Percentage of Minorities 10.7% 8.3%
12. What percent of the work will be done by subcontractors?  0
  If more than 50%, provide the same information for each subcontractor as requested in number 11 above for the contractor.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
13.  Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.

A contract renewal is the exercise of an option to enter into a subsequent contract with a vendor in accordance with renewal provisions specified in a preceding contract.
Beginning DateEnding DateTotal Lease Amount
Explain contract provisions.  ODM has been working with DAS on a Request for Proposals with the intention of awarding a new contract.