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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
MUN0100202
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION

Agency
Miami University


Division/Institution
Finance and Business Services

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 260
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
MUN01 2018 $179,158.50 Bruker BioSpin Corporation EPR Division, 15 Fortune Drive
Billerica, MA 01821-3991

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
MUN01 2018 7034 C28562 Pulsed EPR Spectrometer $98,638.50 $0.00
BOR01 2018 7034 C23502 Research Fac Invest Loans/Grnt $98,638.50 $0.00

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C28562 Pulsed EPR Spectrometer $179,158.50

SIGNATURES
     
David K. Creamer 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
01/09/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Sheila L Barger Title:  Director, PFD Business Services
Phone:  (513) 529 - 4915 Fax:  (513) 529 - 1732 E-Mail:  bargersl@miamioh.edu
REQUIRED EXPLANATION OF REQUEST
  Miami University respectfully requests Controlling Board approval to transfer capital appropriation in the amount of $98,638.50 from Fund 7034, ALI C28562 (Pulsed EPR Spectrometer) to the Department of Higher Education's Fund 7034, ALI C23502 (Research Fac Invest Loans/Grnt) and to release capital appropriation in the amount of $179,158.50 from Fund 7034, ALI C28562 (Pulsed EPR Spectrometer), in FY18, and a Waiver of Competitive Selection to contract with Bruker BioSpin Corp, Billerica, MA for the Pulsed EPR Spectrometer project in Oxford, Butler county.  
  The ELEXSYS E580 Q-Band AWG based FT/CW EPR Spectrometer instrument will be used for studying the structural properties of biological systems. Distances will be measured between different residues on protein using this powerful instrumentation. Several researchers from Miami University will use this for their research program. Bruker is the manufacturer and the sole distributer of this type of instrumentation.

The total cost of this instrument will be augmented by an award from the National Science Foundation and University matching funds. In 2008, appropriation was awarded and transferred to Miami University by the Ohio Department of Higher Education in the amount of $277,797 for Action Fund Project #861. Miami University never purchased the equipment for that project, and never requested the release of the funds. The Ohio Department of Higher Education has awarded, but will not transfer, additional funds in the amount of $179,158.50, for Action Fund Project #1233. Miami will utilize the 2008 appropriations to pay for the new equipment. The difference between FY2008 and FY2018 Action Fund Award amounts is $98,638.50. This surplus amount will be transferred back to Ohio Department of Higher Education.

Vendor Selection:
A Quote was solicited from Bruker BioSpin Corporation, EPR Division a sole source vendor. Price Quotation is attached.
 
  BOR0100008  
Attachments Controlling Board Request No.: MUN0100202
Attachment TypeAttachment Description
Other NSF Award Notice
Other University Sole Source Justification
Sole source vendor letter Sole Source Justification
Other EDGE/MBE Participation Summary
Other Action Fund Award Letter
Private Business Use Report Private Activity Bond Report
Bid tabulations/price quotations Bruker BioSpin Corporation
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Bruker BioSpin Corporation 2018 $179,158.50

Capital Request Required Information
Purchases of Equipment - Bruker BioSpin Corporation
Controlling Board Request No.: MUN0100202
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  It was posted to the NSF website: https://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5260
b. Number of proposals/quotes distributed. 1
c. Number of days in which interested parties had to respond to the RFP or RFQ. 60
d. Number of proposals received. 1
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  The response was evaluated by the selection committee consisting of Dr. Robert M. McCarrick, Instrumentation Specialist, Chemistry & Biochemistry and Dr. Gary A. Lorigan, John W Steube Professor, Chemistry & Biochemistry.
   
3.
Identify the selected vendor.   Bruker BioSpin Corporation
  Explain why this vendor was selected.
  This is a very unique instrument and there is only one vendor in the world that makes this instrument. Bruker BioSpin Corporation is the sole source vender for this instrument.
4. Provide vendor's location of their principal place of business.
 
EPR Division, 15 Fortune Drive
Billerica, MA 01821-3991