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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
NCC0100034
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION

Agency
North Central Technical College


Division/Institution
North Central Technical College

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
NCC01 2018 $710,054.80 CDW Government Inc 230 N Milwaukee Ave
Vernon Hills, IL 60061
NCC01 2018 $43,060.45 Graybar Electric Co Inc 12444 Collections Center Dr
Chicago, IL 60693

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C38014 IT Data Infrastructure upgrade $753,115.25

SIGNATURES
     
Koffi C. Akakpo 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
10/25/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Dean Schaad Title:  Facilities Manager
Phone:  (419) 755 - 4855 Fax:  (419) 526 - 5068 E-Mail:  dschaad@ncstatecollege.edu
REQUIRED EXPLANATION OF REQUEST
  North Central State College respectfully requests Controlling Board approval to release capital appropriation in the amount of $753,115.25 from Fund 7034, ALI C38014 (IT Data Infrastructure Upgrade), and a agency released competitive opportunity per ORC 127.162, in FY18, to purchase equipment from CDW Government Inc., Vernon Hills, IL., and Graybar Electric Co. Inc., Chicago, IL., for the Technology Upgrades project in Mansfield, Richland County.  
  The Technology Upgrade project will allow North Central State College to improve its existing information technology networking infrastructure by replacing outdated, no longer supported networking infrastructure equipment. These upgrades will permit the College to develop a robust IT network infrastructure that can offer our students the technologically advanced experience they expect from a Higher Education Institution representing the State of Ohio. In order to achieve this goal North Central State College is upgrading its wireless networking infrastructure, the local area networking infrastructure to support power-over-ethernet (POE) devices, server environment, and regional telephony infrastructure. In addition to enhancing the IT environment the College will realize maintenance and support cost savings.

As required in ORC 127.162, a RFP was advertised in compliance with ORC 125.071 for the purchase of this equipment. Six vendors submitted bids and the award went to the lowest responsive and responsible vendors, CDW-G and GrayBar.
 
   
Attachments Controlling Board Request No.: NCC0100034
Attachment TypeAttachment Description
Other EDGE Participation Summary
Other Equipment List
Bid tabulations/price quotations Bid Summary
Private Business Use Report Private Business Use
Other ES Consulting Notice
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
CDW Government Inc 2018 $710,054.80
Graybar Electric Co Inc 2018 $43,060.45

Capital Request Required Information
Purchases of Equipment - CDW Government Inc
Controlling Board Request No.: NCC0100034
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Dell CTO SC4020 Bundle Build $45,654.00 1 $45,654.00
Cisco ONE Catalyst 3850-24U-switch $3,770.00 15 $56,550.00
Cisco - expansion module - 2 ports $1,450.00 15 $21,750.00
Cisco ONE Foundation license $930.00 15 $13,950.00
Cisco - power supply - hot-plug redundant - 1100 watt $1,102.00 15 $16,530.00
Cisco - SFP + transceiver module 10 gigabit Ethernet $2,317.10 8 $18,536.80
Cisco - SFP + transceiver module 10 Gigabit Ethernet $577.10 30 $17,313.00
Cisco ONE Catalyst 3850 - switch 24 ports - managed-rack-mountab $6,612.00 27 $178,524.00
Cisco ONCE Foundation - license $1,711.00 27 $46,197.00
Cisco StackWise 480 - stacking cable $116.00 27 $3,132.00
Cisco StackPower - power cable - 5 ft $113.10 10 $1,131.00
Cisco - power supply - hot-plug redundant - 1100 Watt $1,102.00 27 $29,754.00
Aruba AP-305 - wirelss access point $382.25 130 $49,692.50
Aruba AP-275 - wireless access point $1,097.25 4 $4,389.00
Aruba Outdoor Pole/All Long Mount Kit network device wall / pole $91.83 4 $367.32
Aruba Policy Enforcement Firewall license - 1 access point $41.25 130 $5,362.50
Aruba RFProtect license - 1 access point $41.25 1320 $5,362.50
HPE Foundation Care Next Business Day Exchange Service - extende $75.00 4 $300.00
Aruba AP-220-MNT-C1 network device mounting kit $13.75 90 $1,237.50
Aruba Ap-220-MNT-W1 network device mounting kit $13.75 70 $962.50
Aruba LIC-AP Controller Capacity License - 1 access point $41.25 130 $5,362.50
Sophos SG 450 - security appliance $5,825.00 2 $11,650.00
Sophos SG Fullguard Plus 24x7 5Y $40,450.00 2 $80,900.00
Sophos Central EP ADV UPG 5Y 1K-1999 $15.50 1300 $20,150.00
Sophos Central SRV PROT ADV 5Y 100+ $139.00 100 $13,900.00
Sophos Central EP Intercept X UPG 5Y $25.25 1300 $32,825.00
Leviton eXtreme 6+ QuickPort Connector $7.00 236 $1,652.00
Leviton eXtreme 6+ QuickPort Connector modular insert $7.00 236 $1,652.00
Leviton eXtreme 6+ SlimLine - patch cable 7 ft - yellow $7.85 236 $1,852.60
Leviton 7IN CAT6 Patch Cable Orange $10.25 236 $2,419.00
Leviton rack cable management panel - 2U $106.00 35 $3,710.00
Leviton 24-Port QuickPort Patch Panel with Cable $48.00 20 $960.00
Leviton QuickPort Surface Mount Housing modular-insert housing $1.80 232 $417.60
TRIPP 1000FT CAT6 PLENUM YLW 4 Pair $248.57 32 $7,954.24
TRIPP 1000FT Box CAT6 Plenum Orange $248.57 32 $7,954.24
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  The request for proposal was advertised on: August 10, 2017, August 17, 2017, and August 24, 2017 in the Mansfield News Journal for the above referenced project.
b. Number of proposals/quotes distributed. 20
c. Number of days in which interested parties had to respond to the RFP or RFQ. 36
d. Number of proposals received. 6
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
CDW Government LLC $759,143.45 200 M Milwaukee Ave Vernon Hills IL
GrayBar $490,904.09 6161 Halle Dr Valley View OH Cuyahoga
ES Consulting $711,670.70 3849 Park Ave W Ontario OH Richland
Network Craze $230,930.00 7037 Fly Road East Syracuse NY
2nd Gear $528,373.43 1818 Pot Spring Rd, Ste 102 Lutherville MD
Schmidt Security Pro $44,777.97 241 Mansfield Industrial Parkway Mansfield OH Richland
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  The responses were rated and selected by Major Price (IT Director), Jim Turner (Network Administrator), Dean Schaad (Director of Capital Planning & Facilities Management), and Renee Nussbaum (Purchasing Specialist).
   
3.
Identify the selected vendor.   CDW Government Inc
  Explain why this vendor was selected.
  Vendors were chosen based on lowest price offering, sustainability and financial stability, and ability to supply the majority of equipment required for the project.
4. Provide vendor's location of their principal place of business.
 
230 N Milwaukee Ave
Vernon Hills, IL 60061

Capital Request Required Information
Purchases of Equipment - Graybar Electric Co Inc
Controlling Board Request No.: NCC0100034
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Interlogix Pendant Mnt F / Analog Dome $13.19 4 $52.76
Interlogix Truvision Flush Mount $13.19 120 $1,582.80
Interlogix Truvision NVR 70 12CH 3U $5,892.77 1 $5,892.77
Interlogix Truvision Dome BRKT $21.99 4 $87.96
Interlogix Truvision 2MP IP Dome Cam $285.84 124 $35,444.16
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  The request for proposal was advertised on: August 10, 2017, August 17, 2017, and August 24, 2017 in the Mansfield News Journal for the above referenced project.
b. Number of proposals/quotes distributed. 20
c. Number of days in which interested parties had to respond to the RFP or RFQ. 36
d. Number of proposals received. 6
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
CDW Government LLC $759,143.45 200 M Milwaukee Ave Vernon Hills IL
GrayBar $490,904.09 6161 Halle Dr Valley View OH Cuyahoga
ES Consulting $711,670.70 3849 Park Ave W Ontario OH Richland
Network Craze $230,930.00 7037 Fly Road East Syracuse NY
2nd Gear $528,373.43 1818 Pot Spring Rd, Ste 102 Lutherville MD
Schmidt Security Pro $44,777.97 241 Mansfield Industrial Parkway Mansfield OH Richland
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  The responses were rated and selected by Major Price (IT Director), Jim Turner (Network Administrator), Dean Schaad (Director of Capital Planning & Facilities Management), and Renee Nussbaum (Purchasing Specialist).
   
3.
Identify the selected vendor.   Graybar Electric Co Inc
  Explain why this vendor was selected.
  Vendors were chosen based on lowest price offering, sustainability and financial stability, and ability to supply the majority of equipment required for the project.
4. Provide vendor's location of their principal place of business.
 
12444 Collections Center Dr
Chicago, IL 60693