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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
FUND/APPROPRIATION REQUEST Controlling Board No.
OBM0100105
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION

Agency
Budget and Management


Division/Institution
Administration

Authorization Requested Pursuant
to Revised Code Section 131.35
Increase Appropriation Authority
Create a New Fund
Establish Appropriation Authority
Fiscal Year(s)
2021
Bill No.

FUNDING INFORMATION
Fund
Group
Fund
Code
Appropriation
Line Item
Fund/Appropriation
Line Item Name
FYCurrent Appropriation AmountAmount of Increase or New Fund Total
Appropriation Amount
DPF 5CV1 501627 Coronavirus Relief - DRC 2021
$0.00
$40,300,000.00
$40,300,000.00
DPF 5CV1 715600 Coronavirus Relief - EPA 2021
$0.00
$2,000,000.00
$2,000,000.00
DPF 5CV1 700672 Coronavirus Relief - Local Fairs 2021
$0.00
$4,700,000.00
$4,700,000.00

SIGNATURES
     
Kimberly A. Murnieks 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
06/08/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Todd Clark Title:  Financial Manager
Phone:  (614) 644 - 8795 Fax:  E-Mail:  todd.clark@obm.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Office of Budget and Management respectfully requests Controlling Board approval to establish appropriation for the Department of Agriculture, Department of Rehabilitation and Correction, and Environmental Protection Agency in FY 2021. This will allow the agencies to use federal funds made available from the Federal Coronavirus Relief Fund under the Coronavirus Aid, Relief, and Economic Security (CARES) Act, to support state efforts to respond to the COVID-19 pandemic.  
  The CARES Act allows states to use federal funding from the Federal Coronavirus Relief Fund for necessary expenditures incurred by the state due to the public health emergency caused by the COVID-19 pandemic incurred from March 1 to December 30, 2020, that were not authorized as part of the state budget. Under the direction of Governor DeWine, the state has been working across multiple agencies to support Ohio's response to the COVID-19 pandemic.

Planned expenditures include (see also attached spreadsheet):

AGR ($4,700,000) - The new line item, Coronavirus Relief - Local Fairs, will be administered by the Ohio Department of Agriculture. To allow fairs to be conducted in a safe manner in accordance with health guidance, consistent with good health practices necessitated by COVID-19, each fair that conducts a junior fair in 2020 will receive $50,000 and fairs that do not conduct a junior fair this year will receive $15,000.

Local fairs are important to local communities throughout the state and will incur costs to comply with health measures this summer and fall, including, but not limited to, items for necessary sanitation, social distancing, PPE, and signage and for personnel to comply with public health orders. Examples of items that will be necessary include masks, gloves, disinfectant sprays and wipes, health and security staffing, professional sanitation staffing, and directional signage throughout facilities and grounds to ensure appropriate and necessary distancing measures are maintained. Allocations will be distributed to fairs in July and funds will be subject to review to ensure that all expenditures are allowable in accordance with the federal CARES Act.

DRC ($40,300,000) - The new line item, Coronavirus Relief - DRC, will allow the Department to use federal funds made available under the CARES Act to prevent and respond to the spread of COVID-19 within Ohio's prisons.

The Department has undertaken a comprehensive approach to COVID-19, which was developed in consultation with the Ohio Department of Health, Ohio State University's Wexner Medical Center and College of Public Health, Ohio Department of Medicaid, and Centers for Disease Control and Prevention. The critical features of this approach is limiting unnecessary exposure for our staff and the incarcerated population, reinforcing and improving hygiene and sanitation practices, social-distancing as possible, screening staff and the incarcerated population, and providing the appropriate personal protective equipment according to recommendations by the CDC.

Specific measures that this request supports include the hazardous duty pay supplements to staff working in prisons and parole, purchases of personal protective equipment, laboratory services, cleaning and hygiene supplies, and hotels for staff use, cost increases in food service to accommodate social distancing, rental of shower and toilet trailers, and temporary medical staff augmentation.

EPA ($2,000,000) - The new line item, Coronavirus Relief - EPA, will be used to fund the initial phase of a wastewater-based epidemiology project to cover sample collection, laboratory testing costs, and training.

There is emerging science of wastewater-based epidemiology as a tool for public health surveillance. Ohio EPA and the Ohio Department of Health are working with the Ohio Water Resources Center (OWRC), the U.S. EPA's Office of Research & Development, and four Ohio universities to develop testing methods and scientific protocols to help communities identify prevalence and trends in COVID-19. Costs are based on estimates from OWRC and Ohio EPA Division of Surface Water.
 
   
Attachments Controlling Board Request No.: OBM0100105
Attachment TypeAttachment Description
Other State Fair Board Letter
Other CRF Summary Details
Other CRF Agency Details
Other CRF Running Total

Fund/Appropriation Request 
Required Information
Controlling Board Request No.: OBM0100105
1. Identify the source of additional revenue (e.g., increase in fee, increase in state or federal grants, etc.).
  The U.S. Treasury as authorized in S.3548 of the 116th Congress (CARES Act)
   
2. If applicable, explain why creating and/or increasing a new fund and/or line item is more appropriate than depositing the revenue into an existing fund and increasing the appropriation authority of an existing line item.
  To maintain budgetary separation of state and local portions of the Coronavirus Relief Fund, new line items are necessary for this local funding.
   
3.
Time line: Has the revenue been received? Yes
 
Provide the receipt date of the revenue. April 15, 2020
4. For federal funds only, provide the following information:
 
a. Grant identification number from the Catalog of Federal Domestic Assistance: N/A
b. Amount of state matching funds required: 0
c. Source (appropriation line item) of that match: N/A
d. Statutory or executive authority for participation in the program:
The Coronavirus Aid, Relief, and Economic Security (CARES) Act.
  Include a brief summary of the text or a copy of the reference.  
  Title VI of the CARES Act, creates the federal Coronavirus Relief Fund and specifies funding to be distributed to the states to pay for expenditures incurred due to the COVID-19 pandemic.
   
5. How will the additional appropriation and/or cash be used?
 
   
  Provide the following information below relative to this budgetary adjustment. NOTE: If a new fund and new appropriation authority are being requested, the "Current" and "Requested" columns are not required.
 
Account Category Account Category Description Current Appropriation Authority Requested Increase in Appropriation Total Appropriation Authority
500   Personal Services - Payroll   $0.00   $28,600,000.00   $28,600,000.00
510   Purchases Personal Services and Others   $0.00   $450,000.00   $450,000.00
520   Supplies and Maintenance   $0.00   $11,250,000.00   $11,250,000.00
530   Equipment   $0.00   $0.00   $0.00
550   Subsidies and Shared Revenue   $0.00   $6,700,000.00   $6,700,000.00
570   Capital Items   $0.00   $0.00   $0.00
590   Judgements, Settlements and Bonds   $0.00   $0.00   $0.00
Other   Other   $0.00   $0.00   $0.00
Total: $0.00 $47,000,000.00 $47,000,000.00
   
6. For each additional amount shown in the table, provide a short description of what the dollars will be used to accomplish. For example, if increasing a subsidy account category, provide detail on the added recipients or the allocation formula for distribution of moneys. For Account Category 500, respond to specific questions in number 9 below.
 
Account Category Short Description
500 Hazard duty supplement.
510 "Surge" rates for medical staffing augmentation.
520 COVID adjustments to food service, laboratory testing for staff and inmates, rental of shower/toilet facilities for isolation/quarantining, personal protective equipment, cleaning supplies, hotels for staff, and installation of sneeze guards.
530
550 Assistance to local county and independent fairs throughout the state for expenses that are necessary due to the COVID-19 public health emergency subsidy to the Ohio Water Resources Center for sample collection, laboratory testing costs, and training.
570
590
Other
   
7. Will this transfer be used to maintain current service levels, expand an existing program or activity, or begin a new program? Explain.
  This funding will support ongoing efforts by the Department of Rehabilitation and Correction to combat the COVID-19 pandemic.
   
8. Based upon the response to number 7, explain how these services or programs would have been funded if this
additional funding were not available.
  To the extent state funding is available, agencies would utilize state funds to support efforts to combat the COVID-19 pandemic.
   
9. Account Category 500-Personal Services:
 
a. Explain why changes are being requested in the personal services account category 500.
The director of the Department of Rehabilitation and Correction, and the director of the Department of Administrative Services approved, Hazardous Duty pay supplements of either 5%, 7.5%, or 10% for staff in prisons and parole offices, depending on the risk to staff resulting from COVID. Employees are currently eligible for 7.5% or 10% supplements for hours worked in a prison (the supplemental rate being based on the existence of COVID at the prison).
b. How many existing staff are being affected by this transfer? 10577
What appropriation line item are they currently being paid?  Hazard
c. How would these existing staff have been affected if these additional funds were not available?
Budget limitations would constrain the Department's ability to pay the Hazardous Duty supplement while also managing other costs of COVID-19 and budget reductions.
d. Will new staff be hired as a result of the additional funds?  No
   
10.  List any other transfers involving these appropriation line items and/or cash approved by the Controlling Board in the current biennium, including the date and requested amount of the adjustment(s).
 
ALITransfer DateTransfer AmountCBR Number