Preparing document for print. Please wait.
State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
OHU0100421
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION

Agency
Ohio University


Division/Institution
Ohio University

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2020
Bill No.
HB 529
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
OHU01 2020 $6,289,264.00 Gilbane Building Company 7 Jackson Way
Providence, RI 02903

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C30158 Academic Space Improvements $6,289,264.00

SIGNATURES
     
Deborah J. Shaffer 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/12/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Stephen D Wood Title:  SAVP/Chief Facilities Officer
Phone:  (740) 593 - 2928 Fax:  (740) 593 - 4081 E-Mail:  woods1@ohio.edu
REQUIRED EXPLANATION OF REQUEST
  Ohio University respectfully requests Controlling Board approval to release capital appropriation in the amount of $6,289,264.00 from Fund 7034, ALI C30158 (Academic Space Improvements), in FY20, and approval of an agency released competitive opportunity per ORC 127.162 to contract with Gilbane Building Company, Providence, RI, for construction manager at risk services for the Clippinger Renovation-Phase 2 project in Athens, Athens County.  
  Clippinger Laboratories, located in the South Green of Ohio University's Main Campus in Athens, houses the departments of Physics and Astronomy, Chemistry and Biochemistry, Geography, and Geological Science. It is used for research and undergraduate teaching, including both classrooms and laboratories. Originally built in 1965, with renovations completed in 1989 to accommodate the Department of Chemistry teaching labs, minimal investment has been made to address deferred maintenance and programmatic improvements.

The scope of work for this project is a multi-year, multi-phase approach to expand and renovate the Clippinger Laboratories into modern teaching and research labs, classrooms, collaboration spaces, and faculty offices. During Phase 1 of the project, an approximately eighty-two thousand square foot addition will be constructed for the purposes previously described. During Phases two through four of the project, renovation of the existing building will occur to address deferred maintenance and programmatic improvements.

In a previous release, OHU0100373, FY19, appropriations for the design phase of the project were released. The consultant selection was completed in accordance with sections of ORC 153 regulating the contracting of professional services. Fees that the University felt were fair and reasonable were successfully negotiated with the firm and a contract with BHDP Architecture was executed.

The appropriation request for release at this time is for the construction phase of phase 2A of the project. An RFQ for a Construction Manager at Risk was published on the Ohio Facilities Construction Commission website in accordance with sections of ORC 153, regulating public improvements to state facilities. The vendors were given 30 days to respond and all proposals received were rated according to the best value selection process. Four SOQs were received and all were invited to submit proposals and interview with the selection committee. As a result of the best value selection process, it was determined that Gilbane Building Company was the most qualified vendor to perform the work.   

Ohio University entered into contract with Gilbane Building Company utilizing local funding for the preconstruction services. Successful GMP Amendment 1 has been negotiated for the construction portion of the CMR contract. A copy of the GMP proposal is included in the attachments to this request. Ohio University will be utilizing the funds requested here in conjunction with local funding to contract for GMP Amendment 1 to the existing contract with Gilbane Building Company.

SOURCE OF FUNDING FOR THIS PROJECT:
HB529 C30158    Academic Space Improvements $24,077,718.00
HB529 C30157    Building & Safety Systems Improvements $2,110,293.00
Local Funds   $7,433,989.00
Total Funding for Project $33,622,000.00
 
  OHU0100373-FY19  
Attachments Controlling Board Request No.: OHU0100421
Attachment TypeAttachment Description
Other Selection Report
Other Clip 2 RFQ
Other GMP 1 Amendment
Other GMP 1 Exhibits
Other EDGE
Other Executed CMR Agreement
Other EDGE
Private Business Use Report PABR
Bid tabulations/price quotations Pricing Proposals and Score Sheets
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Gilbane Building Company 2020 $6,289,264.00

Capital Request Required Information
Architect, Engineering, or Other Professional Service Contracts/Construction Manager at Risk or Design Build Contracts - Gilbane Building Company
Controlling Board Request No.: OHU0100421
1. 
Type of Service to be provided: Construction Manager at Risk Services for the Academic Space Improvements - Clippinger Phase 2 (third floor build out of new chemistry building) at Ohio University, Athens campus.
 
2. Selection Process:
a. Explain how the Request for Proposal (RFP)/Request for Qualifications (RFQ) was publicized or advertised.
The RFQ was advertised on the OFCC website. Four SOQs were received and each firm was invited to submit a proposal and interview for as part of the best value selection process.
   
b.
Number of proposals distributed. 1
c.
Number of days in which interested parties had to respond to the RFP/RFQ. 30
d.
Number of proposals received. 4
e. For each proposal or statement of qualifications received, provide name, complete address of the principal place of business, and amount of each proposal (or attached as a list)..
Name Proposal AmountAddressCityStateCounty
Gilbane Building Company $2,935,888.00 145 E Rich Street, 4th Floor Columbus OH Franklin
Elford $2,591,970.25 1220 Dublin Rd Columbus OH Franklin
The Albert M Higley $2,738,788.25 3636 Euclid Ave Cleveland OH Cuyahoga
The Whiting Turner Contracting Co. $3,044,505.67 445 Hutchinson Avenue, Suite 14 Worthington OH Franklin
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
Ohio University Design & Construction: Garrett Karr PE, Project Manager. Ohio University owner representatives: Dean Joseph C. Shields and Associate Dean Brian McCarthy
   
3.
Identify the selected contractor. Gilbane Building Company
 
  Explain why this contractor was selected.
   
  The Gilbane Building Company was determined to be the Best Value selection based on the proposals and interviews according to the score sheets and cost analysis.
4. Provide contractor's location of their principal place of business. 
 
7 Jackson Way
Providence, RI 02903
5. Provide contractor's location from which all or most or contract work will be performed, if different from the location of principal place of business.
 
145 E Rich Street, 4th Floor
Columbus, OH 43215
County:
   
6. Identify all state contracts which the selected contractor has had approved by the Controlling Board since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved for this agency or institution of higher education.
   
 
a. Total number of contracts: 6
b. For each contract, list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
Kent State University $14,745,866.00 20
Ohio State University $596,930.00 19
Ohio University $9,090,218.00 19
Kent State University $104,134.00 19
Cleveland State University $625,000.00 19
Ohio University $244,650.00 20
7. 
Provide the following employee information: Nationwide Ohio
Total Number of Employees 2449    123   
Percentage of Women 28% 18%
Percentage of Minorities 20% 10%
8.
What percent of the work will be done by subcontractors? 0%
   
If more than 50%, provide the following employee information.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
9. Fee Analysis: For design-build and construction management at risk services, also provide a fee analysis that includes the following:
 
a. Total estimated construction cost:   $25,969,635.00
 
b. Provide the following information regarding the contractor's fees for the services to be performed. 
 
Fee Analysis Contract Amount Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services/Design-Build   $520,310.00   2%
Personnel Cost   $1,354,815.00   6%
Testing & Special Inspections   $0.00   0%
General Conditions   $920,763.00   4%
Design Services Fees(A/E of Record in Design-Build Contract only)   $0.00   0%
Other-
  $0.00   0%
  Refer to the requirements of Revised Code Sections 153.65-153.70.