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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
OSU0100926
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION

Agency
Ohio State University


Division/Institution
FOD/FDC

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
OSU01 2018 $26,495.00 Monks Enginneers, LLC 3073 N High Street
Columbus, OH 43202
Franklin

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C315DT Plumbing Repair $26,495.00

SIGNATURES
     
Mary Lynn Readey 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
10/27/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Leeanne Chandler Title:  Contracts Administrator
Phone:  (614) 292 - 0893 Fax:  (614) 292 - 2539 E-Mail:  chandler.63@osu.edu
REQUIRED EXPLANATION OF REQUEST
  The Ohio State University respectfully requests Controlling Board approval to release capital appropriation in the amount of $26,495.00 from Fund 7034, ALI C315DT (Plumbing Repair), in FY18, and an agency released competitive opportunity per 127.162 in the amount of $26,495.00 to amend the contract with Monks Engineers, LLC., Columbus, Franklin County for additional engineering services for the Plumbing System Replacement project in Columbus, Franklin County.  
  Scope of the Project: This project will replace the plumbing system in the original Postle Hall and the addition of the fourth floor and other locations to be determined during the investigation and design phase. The building has 30 sanitary stacks that discharge into 2 horizontal branches in a service corridor under the building. The branches exit the tunnel at 2 separate locations and connect to the city main under 12th Ave to the north. Existing sanitary drain piping in the tunnel will be removed and replaced. The existing stacks will be tied into the new sanitary piping in the tunnel and cleared of any obstructions. This project will bid in multiple bid packages and multiple phases. Postle Hall will be one of the buildings that plumbing will be replaced under this project. Additional buildings will be identified during design.

Purpose of this Request - This request is to release appropriation to amend the contract with Monks Engineers, LLC for professional design services. This amendment is necessary for the additional engineering services for asbestos abatement and monitoring as well as sampling and testing.

Selection Process: A request for Qualifications was posted in the Ohio Register. Monks Engineering, LLC was selected based on the firm's experience, their engineering approach, and quality of their team.
 
  OSU0100895  
Attachments Controlling Board Request No.: OSU0100926
Attachment TypeAttachment Description
Private Business Use Report Report of Private Use Form
Other EDGE Summary Report
Bid tabulations/price quotations Monks Proposal Amendment 1
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Monks Enginneers, LLC 2018 $26,495.00

Capital Request Required Information
Amendments to architect, engineering or other
professional service contracts - Monks Enginneers, LLC
Controlling Board Request No.: OSU0100926
1.
Type of service to be provided: Professional Design Services - Additional Services for abatement removal, sampling and testing as well as on-site monitoring.
   
2. Identify the vendor and location of vendor's principal place of business.
Monks Enginneers, LLC
3073 N High Street
Columbus, OH 43202
County: Franklin
3. Explain why the contract is being amended.
  This contract is being amendment to cover additional services for abatement removal, sampling and testing as well as on-site monitoring.
4. What is the effect of the contract amendment on the project?
The amendment does not effect the project
5. Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract or previous amendments to this contract. In addition, provide the information regarding the contract amount(s) depending upon the type of contract previously approved by the Controlling Board.
 
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
05/08/2017 Initial $135,350.00 0.00 $0.00
   
6. In addition to the revised project budget, provide a revised fee analysis which includes the following:
   
Fee Analysis Original Contract Amount Original Percent of Total Construction Cost Revised Contract Amount Revised Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services   $101,515.00   4.47%   $0.00   0%
Change Order Fee Allowance   $6,000.00   0.26%   $0.00   0%
Soil Test & Surveys   $0.00   0%   $0.00   0%
OtherAbatement, Permits, Printing, Investigating   $25,635.00   1.14%   $52,130.00   2.29%
Refer to the requirements of Revised Code Sections 153.65-153.70.
7.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    12   
Percentage of Women 0% 25%
Percentage of Minorities 0% 8.33%