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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
OSU0100936
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION

Agency
Ohio State University


Division/Institution
FOD/FDC

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
   
,

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C315DQ Elevator Safety Repairs $3,297,370.00

SIGNATURES
     
Mary Lynn Readey 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
10/31/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Leeanne Chandler Title:  Contracts Administrator
Phone:  (614) 292 - 0893 Fax:  (614) 292 - 2539 E-Mail:  chandler.63@osu.edu
REQUIRED EXPLANATION OF REQUEST
  The Ohio State University respectfully requests Controlling Board approval to release capital appropriation in the amount of $3,297,370.00 from Fund 7034, ALI C315DQ (Elevator Safety Repairs), in FY18, for the Elevator Safety Repairs and Replacements Ph 2 project in Columbus, Franklin County.  
  Scope of the project: This project will repair and replace elevators in various campus buildings, including Newton Hall, the Journalism Building, 33 W 11th Avenue and the Enarson Classroom Building.

Purpose of this Request: This request is to release appropriation for construction, construction contingency, and local administration fees.

Selection Process: This project was advertised for bid pursuant to Ohio Revised Code Sections 153.07 and 153.08, with bids received by The Ohio State University, Facilities Design, and Construction on October 17, 2017. The Architect/Engineer was asked to review the bids with the contractors and to provide the recommendation to the University. The first apparent low bidder The Altman Company with drew their bid due to the fact that their elevator subcontractor did not meet the requirements due to lack of experience and scheduling for entrapment. The second low bidder was non responsive as they did not submit a completed bond and power of attorney with their electronic bid as per Document 00 21 13 Instructions to Bidders (General Contracting/Electronic Bid) published by the (OFCC) Ohio Facilities Construction Commission. A withdraw letter was received from the 2nd low bidder. The contract will be awarded to the third low bidder which was found to be responsive and responsible after review.
 
  OSU0100861, OSU0100913  
Attachments Controlling Board Request No.: OSU0100936
Attachment TypeAttachment Description
Private Business Use Report Report of Private Use Form
Other EDGE Summary Report
Bid tabulations/price quotations Bid Tabulation OSU-160976
Other Withdraw letter from Quandel
Other Withdraw letter from Altman