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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
OSU0100938
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION

Agency
Ohio State University


Division/Institution
FOD/FDC

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 260
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
OSU01 2018 $167,095.00 Heapy Engineering 1422 Euclid Ave, Ste 1162
Cleveland, OH 44115
Cuyahoga

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C315DX Thorne Hall-Wooster $167,095.00

SIGNATURES
     
Mary Lynn Readey 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/02/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Leeanne Chandler Title:  Contracts Administrator
Phone:  (614) 292 - 0893 Fax:  (614) 292 - 2539 E-Mail:  chandler.63@osu.edu
REQUIRED EXPLANATION OF REQUEST
  The Ohio State University respectfully requests Controlling Board approval to release capital appropriation in the amount of $167,095.00.00 from Fund 7034, ALI C315DX (Thorne Hall-Wooster), in FY18, and an agency released competitive opportunity per R.C. 127.162 in the amount of $167,095.00 to contract with Heapy Engineering, Dayton, Montgomery County for Commissioning services for the Wooster-New Laboratory Building project in Wooster, Wayne County.  
  History of the Building: The primary home to entomology research, Thorne Hall, was constructed in 1923 and no longer provides high quality research space, and its facility infrastructure is long past its useful life. The size of the facility is too small for the department which is currently distributed across the Wooster Campus. The physical structure of Thorne Hall is of no historic or sentimental value to the University. ATI's primary classroom and teaching laboratory facilities, Halterman Hall and Skou Hall are in poor condition. The University is unable to perform simple renovations of these facilities without replacing major infrastructure. The existing chilled water plant/system is beyond capacity and will not be sufficient to accommodate the new facility. Fisher Auditorium was construction in 1968 and has been used by the greater Wooster community as an auditorium and meeting space for over 40 years.

Scope of the Project: This project will replace two 100-year-old facilities with one new LEED Silver facility by constructing a new science building on the OSU Wooster Campus. The scope of work will include the new science/laboratory building, addition of new equipment in the chilled water system, and upgrades to Fisher Auditorium. The new facility will be constructed to accommodate entomology research. Undergraduate lab space will be included in the new building to promote collaboration as well as to take advantage of common infrastructure. The anticipated GSF of the new facility is 55,700 GSF. Existing chilled water plant/system is beyond capacity, and additions/alterations to this chilled water system and associated work are necessary to accommodate this project. Additional scope in Fisher Auditorium will include dining service improvements and renovation of the library and technical space.

Purpose of this Request: This request is to release appropriation to contract with Heapy Engineering for Commissioning Services. The commissioning firm will ensure that all systems are well designed, complete and functioning properly upon occupancy and through all seasons, and that staff has adequate system documentation and training. The commissioning agent will assist in providing design review comments, commissioning related documents to incorporate into the construction documents, and a commissioning plan for the project to ensure the LEED Silver Certification requirements of the project.

Selection Process: A Request for Qualifications was posted in the Ohio Register on August 31, 2017. Thirteen (13) firms submitted Statements of Qualifications on September 19, 2017. Subsequently, the University shortlisted and interviewed four (4) of the respondents. The University selected Heapy Engineering because of their overall experience level in a variety of disciplines and previous performance meeting the needs of the University.
 
  OSU0100854, OSU01000900, OSU0100908  
Attachments Controlling Board Request No.: OSU0100938
Attachment TypeAttachment Description
Bid tabulations/price quotations Heapy Commissioning Proposal
Private Business Use Report Private Use Form
Other EDGE Summary
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Heapy Engineering 2018 $167,095.00

Capital Request Required Information
Architect, engineering, or other professional service contracts - Heapy Engineering
Controlling Board Request No.: OSU0100938
1. 
Type of Service to be provided: Commissioning Services
 
2. Selection Process:
a. Explain how the Request for Proposal (RFP) was publicized or advertised.
A Request for Qualifications was posted in the Ohio Register on August 31, 2017
   
b.
Number of proposals distributed. Infinite
c.
Number of days in which interested parties had to respond to the RFP. 20
d.
Number of proposals received. 13
e. For each proposal received, provide name, complete address of the principal place of business, and amount of each proposal.
Name Proposal AmountAddressCityStateCounty
Aramark Management Services Limited Partnership $.00 143 Adario West Road Shiloh OH Richland
Emerald Built Environments $.00 3 Hemisphere Way Bedford OH Cuyahoga
Engineering EconomicsInc. $.00 6956 E. Broad St, PMB 103 Columbus OH Franklin
Fishbeck, Thompson, Carr & Huber, Inc. $.00 8425 Pulsar Pl, Ste 130 Columbus OH Franklin
Four Seasons Environmental $.00 3990 E Broad Street Columbus OH Franklin
GS&P/OH, Inc. $.00 511 Union St, 100 Nashville City Center Nashville TN
Heapy Engineering $.00 1422 Euclid Ave, Ste 1162 Cleveland OH Cuyahoga
Karpinski Engineering $.00 3135 Euclid Ave Cleveland OH Cuyahoga
Motz Engineering $.00 300 W Fourth St, Ste 300 Cincinnati OH Hamilton
RMF Engineering, Inc., PC $.00 5520 Reaserch Park Dr, Ste 300 Baltimore MD
Scheeser Buckley Mayfield $.00 1540 Corporate Woods Pkwy Uniontown OH Summit
STAN and Associates, Inc. $.00 300 W. Monument Ave, Ste 200 Dayton OH Montgomery
Wright Commissioning, LLC $.00 150 Monument Rd, Ste 101 Bala Cynwyd PA
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
The Ohio State University-Facilities Design and Construction Project Managers, Regional Facilities Managers and project Architect/Engineer.
   
3.
Identify the selected contractor. Heapy Engineering
 
  Explain why this contractor was selected.
   
  The firm was selected based on their previous experience with similar projects as well as previous experience with the University.
4. Provide contractor's location of their principal place of business. 
 
1422 Euclid Ave, Ste 1162
Cleveland, OH 44115
County: Cuyahoga
5. Provide contractor's location from which all or most or contract work will be performed, if different from the location of principal place of business.
 
1400 W. Dorothy Lane
Dayton, OH 45409
County: Montgomery
   
6. Identify all state contracts which the selected contractor has had approved by the Controlling Board since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved for this agency or institution of higher education.
   
 
a. Total number of contracts: 0
b. For each contract, list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
7. 
Provide the following employee information: Nationwide Ohio
Total Number of Employees 188    178   
Percentage of Women 2% 1%
Percentage of Minorities 0.05% 0.03%
8.
What percent of the work will be done by subcontractors? 0%
   
If more than 50%, provide the following employee information.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
9. Fee Analysis: For architect and engineer contracts, other professional design services contracts, and construction management services, also provide a fee analysis which includes the following:
 
a. Total estimated construction cost:   $24,500,000.00
 
b. Provide the following information regarding the contractor's fees for the services to be performed. 
 
Fee Analysis Contract Amount Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services   $167,095.00   0.7%
Change Order Fee Allowance   $0.00   0%
Soil Test & Surveys   $0.00   0%
Other-
  $0.00   0%
  Refer to the requirements of Revised Code Sections 153.65-153.70.