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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
OSU0100954
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION

Agency
Ohio State University


Division/Institution
FOD/FDC

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
OSU01 2018 $5,509,551.00 Ruscilli Construction Co. 5000 Arlington Centre Blvd.
Columbus, OH 43220
Franklin

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C315FB Koffolt/Fontana Laboratory Renovation $6,032,959.00

SIGNATURES
     
Mary Lynn Readey 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
01/22/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Leeanne Chandler Title:  Contracts Administrator
Phone:  (614) 292 - 0893 Fax:  (614) 292 - 2539 E-Mail:  chandler.63@osu.edu
REQUIRED EXPLANATION OF REQUEST
  The Ohio State University respectfully requests Controlling Board approval to release capital appropriation in the amount of $6,032,959.00 from Fund 7034, ALI C315FB (Koffolt/Fontana Laboratory Renovation), in FY18, which includes an agency released competitive opportunity per R.C. 127.162 in the amount of $5,509,551.00 to amend the contract with Ruscilli Construction Co., Columbus, Franklin County, through a GMP Amendment for Construction Manager at Risk services for the Advanced Materials Corridor-Phase 1 project in Columbus, Franklin County.  
  History of the Buildings - Koffolt Laboratory was originally constructed for Chemical Engineering in 1960 and is 83,700 gross square feet. Koffolt is four stories with a basement, and has a high bay space on the north end that will be demolished. Fontana Laboratory was an addition to Koffolt, built in 1964 and is 32,300 gross square feet. It was originally constructed for Metallurgical Engineering. Fontana is four stories with a basement and a mechanical penthouse. Both buildings, being over 50 years old have mechanical and electrical systems that are near the end of their useful life. They also require life safety updates, elevator upgrades, windows, roofing, interior finishes and technology upgrades. Neither building have significant architecturally historical value.

Scope of the Project - The scope of this project includes a total renovation of the old Koffolt Laboratory (currently named 140 W. 19th Ave.) and Fontana Laboratory, which are two adjoining buildings and the replacement of the existing high bay space with a new addition. Upon completion, the buildings will house the departments of Materials Science & Engineering and Biomedical Engineering. The scope will include site utilities, hazardous materials abatement, selective demolition and new construction typically associated with an extensive renovation of laboratory buildings that are over 50 years old. The renovated spaces will include classrooms, teaching labs, research labs, offices, conference spaces, and support spaces.

Purpose of this Request - This request will release appropriation to amend the Construction Manager at Risk contract through a GMP Amendment. The CMR contract is being increased to add Phase 1 construction services to the agreement. A second GMP Amendment will be submitted at a later date for the remainder of the construction services. This request will also release appropriation for local admin fees and construction contingencies.

Selection Process - A Request for Qualifications was posted in the Ohio Register on November 21, 2016. A Request for Qualifications was also posted in the Columbus Dispatch on November 22, 2016. Six (6) firms submitted statements of qualifications on January 5, 2017. Subsequently, the University shortlisted and interviewed three (3) of the respondents. The University selected Ruscilli Construction Co., Inc. because of their extensive experience with working with the University on previous similar projects and relevant recent laboratory experience. Ruscilli Construction presented a solid team with overall experience in all areas pertaining to the complexities of this project.
 
  OSU0100855, OSU0100874, OSU0100901  
Attachments Controlling Board Request No.: OSU0100954
Attachment TypeAttachment Description
Private Business Use Report Private Use Form
Other EDGE Summary
Bid tabulations/price quotations Ruscilli Construction GMP Proposal
OSU0100954-09252018031537.PDF Non Substantive Change Request for request OSU0100954
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Ruscilli Construction Co. 2018 $5,509,551.00

Capital Request Required Information
Amendments to Architect, Engineering or Other Professional Service Contracts/ Construction Manager at Risk or Design-Build Contracts including Guaranteed Maximum Price Amendments - Ruscilli Construction Co.
Controlling Board Request No.: OSU0100954
1.
Type of service to be provided: Construction Manager at Risk
   
2. Identify the supplier and location of supplier's principal place of business.
Ruscilli Construction Co.
5000 Arlington Centre Blvd.
Columbus, OH 43220
County: Franklin
3. Explain why the contract is being amended.
  The contract is being amended to add construction stage services to the CMR Agreement.
4. What is the effect of the contract amendment on the project?
The Amendment will allow construction services to begin.
5. Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract or previous amendments to this contract. In addition, provide the information regarding the contract amount(s) depending upon the type of contract previously approved by the Controlling Board.
 
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
03/27/2017 Initial $102,982.00 0.00 $0.00
09/11/2017 Amendment $209,073.19 0.00 $0.00
   
6. In addition to the revised project budget, provide a revised fee analysis which includes the following:
   
Fee Analysis Previous Contract Amount Previous Percent of Total Construction Cost Revised Contract Amount Revised Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services/Design-Build   $312,055.19   0.8%   $5,821,606.19   20%
Personnel Cost   $0.00   0%   $0.00   0%
Testing & Special Instructions   $0.00   0%   $0.00   0%
General Conditions   $0.00   0%   $0.00   0%
Design Services Fees(A/E of Record in Design-Build Contract only)   $0.00   0%   $0.00   0%
Other   $0.00   0%   $0.00   0%
Refer to the requirements of Revised Code Sections 153.65-153.70.
7.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 105    105   
Percentage of Women 21% 21%
Percentage of Minorities 8% 8%