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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
OSU0100955
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION

Agency
Ohio State University


Division/Institution
OSC

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
OSU01 2018 $964,622.00 Independents Fiber Network 13888 County Road 25A
Wapakoneta, OH 45895
Auglaize

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C315X2 Integrated Tech Infrastructure $964,622.00

SIGNATURES
     
Mary Lynn Readey 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
01/22/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Leeanne Chandler Title:  Contracts Administrator
Phone:  (614) 292 - 0893 Fax:  (614) 292 - 2539 E-Mail:  chandler.63@osu.edu
REQUIRED EXPLANATION OF REQUEST
  The Ohio State University respectfully requests Controlling Board approval to release capital appropriation in the amount of $964,622.00 from Fund 7034, ALI C315X2 (Integrated Tech Infrastructure), in FY18, and to waive competitive selection to contract with Independents Fiber Network, Auglaize County, Ohio, to provide leased dark fiber in Springfield for the Integrated Tech Infrastructure project in Columbus, Franklin County.  
  The Integrated Technology Infrastructure project refers specifically to the Shared Systems Infrastructure (SI) at the Ohio Technology Consortium (OH-TECH), a division of the Ohio Department of Higher Education (ODHE). OH-TECH Shared Systems Infrastructure provides technology infrastructure services to all of ODHE and to the Ohio Academic Resources Network (OARnet), the Ohio Supercomputer Center (OSC), and OhioLINK.

In 2013, the Ohio Department of Higher Education earmarked one million dollars for network infrastructure to support the Unmanned Aircraft Systems (UAS) research in the Springfield/Dayton/WPAFB region. This funding was transferred to the Integrated Tech Infrastructure ALI (C315X2) on 2/13/2015. OARnet was charged with developing a plan for the network infrastructure that would meet the bandwidth and uptime requirements for UAS. The uptime requirements are strict because airborne vehicles cannot lose contact with ground control for any appreciable amount of time. The plan called for leveraging the existing OARnet network with new construction to meet those requirements.

OARnet always seeks to leverage activities to benefit the entire state-wide community. To that end, OARnet has developed a plan to expand the project to assist school and community connectivity requirements. The enhanced project would upgrade the OARnet Point of Presence (POP) at Springfield and expand the network footprint to serve multiple needs, including the UAS project and better network protection for the western and southwestern portion of the network. In addition, there are 15 universities with UAS projects or research that will benefit from the buildout of UAS facilities, which includes a Ground Based Sense and Avoid (GBSAA) radar system in Springfield.

This request is to purchase fiber optic network paths that will be utilized to build out network connectivity to the UAS location near Springfield, OH. This fiber will also be leveraged to upgrade connections to current users of the network. This purchase is $964,622 from Independents Fiber Network located in Wapakoneta, Ohio.

Per Controlling Board Manual, SECTION 9.30 - PUBLIC UTILITY SERVICE WITHOUT BIDDING AND NOTICE of the Revised Code: The appropriate public officer of the state, county, municipal corporation, township, school, or other public body or institution, may acquire the service, product, or commodity of a public utility at the schedule of rates and charges applicable to such service, product, or commodity on file with the public utilities commission, or the applicable charge established by a utility operating its property not for profit, at any location where such public utility service, product, or commodity is not available from alternate public utilities, without the necessity of advertising to obtain bids, and without notice, irrespective of the amount of money involved. Effective Date: 09-29-1955.
 
  BOR0100309  
Attachments Controlling Board Request No.: OSU0100955
Attachment TypeAttachment Description
Bid tabulations/price quotations Independents Fiber Network Quote
Private Business Use Report Fiber IRU PBUR Form
Other Fiber Edge/MBE Form
Other Fiber IRU Lease Agreement Addendum
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Independents Fiber Network 2018 $964,622.00

Capital Request Required Information
Purchases of Equipment - Independents Fiber Network
Controlling Board Request No.: OSU0100955
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  NA
b. Number of proposals/quotes distributed. 0
c. Number of days in which interested parties had to respond to the RFP or RFQ. 0
d. Number of proposals received. 0
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  NA
   
3.
Identify the selected vendor.   Independents Fiber Network
  Explain why this vendor was selected.
  This vendor owns or possesses the right to use of the dark fiber
4. Provide vendor's location of their principal place of business.
 
13888 County Road 25A
Wapakoneta, OH 45895
County: Auglaize