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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
SFC0101180
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION

Agency
School Facilities Commission


Division/Institution
Ohio Facilities Construction Commission

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2020
Bill No.
HB 529
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
SFC01 2020 $22,193.56 State Electric Supply Company PO Box 5397
Huntington, OH 25703-0397

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7026 C23016 Energy Conservation Project $22,637.43

SIGNATURES
     
Cheryl J. Lyman 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/18/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Barbara Mattei-Smith Title: 
Phone:  (614) 466 - 7746 Fax:  () - E-Mail:  Barbara.Mattei-Smith@ofcc.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Ohio Facilities Construction Commission respectfully requests Controlling Board approval to release capital appropriation in the amount of $22,637.43 from Fund 7026, ALI C23016 (Energy Conservation Projects), in FY 20, and an agency released competitive opportunity in the amount of $22,193.56 to contract with State Electric Supply Company, Lancaster, OH, for the procurement of interior lighting material to be replaced & retrofitted by the grantee's facility staff for safety and security and energy savings at the Ohio Department of Rehabilitation & Correction, Lorain Correctional Institution, 2075 Avon Belden Rd, Grafton, Ohio 44044, Lorain County. OFCC project number: SFC-20N006.  
  The scope of this project is to procure new interior lighting material. The current lighting is at the end of its useful life and is costly to maintain. It is estimated that this equipment will save $28,058 annually in utility costs. Since the equipment will be installed by ODRC facility staff, the project pays for itself out of energy savings in less than one year, while the equipment will continue to generate savings over the remainder of its estimated 10- to 15-year life. The institution identified that they needed upgraded lighting several months ago when lamps began to fail. Replacement is necessary to reduce security risks resulting from dark spots inside the facility due to burned out and degraded lamps and fixtures. If the project is not completed, the present security concerns for the institution will continue and the state will lose the opportunity to reduce energy costs and avoid redundant cost as the institution replaces burned out lamps with inefficient lamps.

OFCC conducted a letterhead bidding process in accordance with the process described on page 112 of the Ohio Facilities Construction Manual and awarded to the lowest price responsive and responsible vendor. The request is for State Electric Supply in the amount of $22,193.56 for lighting at Lorain Correctional Institution, 2075 Avon Belden Rd, Grafton, Ohio 44044, Lorain County. The OFCC Energy Services design and administration fee is $443.87 for a total of $22,637.43.
 
   
Attachments Controlling Board Request No.: SFC0101180
Attachment TypeAttachment Description
Other OFCC Approval Letter
Other Bid Tab
SFC0101180-06182020083704.PDF Non Substantive Change Request for request SFC0101180
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
State Electric Supply Company 2020 $22,193.56

Capital Request Required Information
Architect, Engineering, or Other Professional Service Contracts/Construction Manager at Risk or Design Build Contracts - State Electric Supply Company
Controlling Board Request No.: SFC0101180
1. 
Type of Service to be provided: Construction Equipment for DRC Lorain Correctional Institution Lighting
 
2. Selection Process:
a. Explain how the Request for Proposal (RFP)/Request for Qualifications (RFQ) was publicized or advertised.
An Invitation to Bid was distributed by email to qualified electrical contractors in accordance with the letterhead bidding process described on page 112 of the Ohio Facilities Construction Manual.
   
b.
Number of proposals distributed. 4
c.
Number of days in which interested parties had to respond to the RFP/RFQ. 14
d.
Number of proposals received. 4
e. For each proposal or statement of qualifications received, provide name, complete address of the principal place of business, and amount of each proposal (or attached as a list)..
Name Proposal AmountAddressCityStateCounty
CED Ohio $29,195.95 2101 South High St Columbus OH Franklin
Loeb Electric $28,460.60 4694 Cemetery Rd Hilliard OH Franklin
McNaughten-McKay $27,877.66 2255 Citygate Dr Columbus OH Franklin
State Electric Supply Company $22,193.56 555 Mill Park Dr Lancaster OH Fairfield
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
The OFCC project manager reviewed the letterhead bids and verified the selected bidder had included the entire scope in its bid.
   
3.
Identify the selected contractor. State Electric Supply Company
 
  Explain why this contractor was selected.
   
  The firm was selected based on its submission of the lowest price, the responsiveness of its bid, and the responsibility of the bidder in accordance with Section 9.312 of the Revised Code.
4. Provide contractor's location of their principal place of business. 
 
PO Box 5397
Huntington, OH 25703-0397
County:
5. Provide contractor's location from which all or most or contract work will be performed, if different from the location of principal place of business.
 
555 Mill Park Drive
Lancaster, OH 43130
County:
   
6. Identify all state contracts which the selected contractor has had approved by the Controlling Board since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved for this agency or institution of higher education.
   
 
a. Total number of contracts: 0
b. For each contract, list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
7. 
Provide the following employee information: Nationwide Ohio
Total Number of Employees 791    58   
Percentage of Women 13% 3%
Percentage of Minorities 5% 2%
8.
What percent of the work will be done by subcontractors? 0%
   
If more than 50%, provide the following employee information.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
9. Fee Analysis: For design-build and construction management at risk services, also provide a fee analysis that includes the following:
 
a. Total estimated construction cost:   $0.00
 
b. Provide the following information regarding the contractor's fees for the services to be performed. 
 
Fee Analysis Contract Amount Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services/Design-Build   $0.00   0%
Personnel Cost   $0.00   0%
Testing & Special Inspections   $0.00   0%
General Conditions   $0.00   0%
Design Services Fees(A/E of Record in Design-Build Contract only)   $0.00   0%
Other-
  $0.00   0%
  Refer to the requirements of Revised Code Sections 153.65-153.70.