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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
SOC0100028
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION

Agency
Southern State Community College


Division/Institution
Southern State Community College

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
S.B. 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
SOC01 2018 $381,000.00 BHDP Architecture 274 Marconi Boulevard Suite 200
Columbus, OH 43215
Franklin

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C32206 Adams County Satellite Campus $381,000.00

SIGNATURES
     
James E. Buck 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
01/22/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  James E Buck Title:  Treasurer
Phone:  (937) 393 - 3431 Fax:  (937) 393 - 9831 E-Mail:  jbuck@sscc.edu
REQUIRED EXPLANATION OF REQUEST
  Southern State Community College respectfully requests Controlling Board approval to release capital appropriation in the amount of $381,000.00 from Fund 7034, ALI C32206 (Adams County Satellite Campus), in FY18, and agency released competitive opportunity per R.C. 127.162 to contract with BHDP Architecture, Columbus, Ohio, for professional design services for the Adams County Satellite Campus, West Union, Ohio, Adams County.  
  This Project involves the construction of an estimated 20,000 square foot educational facility consisting of classrooms, labs, offices and support spaces on a 15 acre site. This satellite campus will offer general and technical programs leading to associate degrees and certificates. Both traditional and nontraditional students are served by the college. Customized job training will be available to serve employers and assist employees impacted by announced plant closings.

In accordance with ORC 153.67, the college publicly advertised for the submittal of The Statement of Qualifications for design services for this project and 17 firms responded. In accordance with ORC 153.69, the architect selection team rated each firm using the standard Consultant Rating Form for Selection of Shortlisted Architect/Engineering firms. The architect selection team developed the short list from these ratings and interviewed the three top-rated firms. BHDP Architecture was selected as the firm best suited to execute the design work for this project. BHDP Architecture (OAKS SIN 0000133965).
 
  SOC0100027  
Attachments Controlling Board Request No.: SOC0100028
Attachment TypeAttachment Description
Private Business Use Report Private Use Form SOC0100028
Other Edge Participation SOC0100028
Other BHDP - Architect Technical Proposal
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
BHDP Architecture 2018 $381,000.00

Capital Request Required Information
Architect, Engineering, or Other Professional Service Contracts/Construction Manager at Risk or Design Build Contracts - BHDP Architecture
Controlling Board Request No.: SOC0100028
1. 
Type of Service to be provided: Architecture/Engineer professional services.
 
2. Selection Process:
a. Explain how the Request for Proposal (RFP)/Request for Qualifications (RFQ) was publicized or advertised.
Our Request for Qualifications was posted on the Ohio Facilities Construction Commission (OFCC) website.
   
b.
Number of proposals distributed. unlimited
c.
Number of days in which interested parties had to respond to the RFP/RFQ. 17
d.
Number of proposals received. 17
e. For each proposal or statement of qualifications received, provide name, complete address of the principal place of business, and amount of each proposal (or attached as a list)..
Name Proposal AmountAddressCityStateCounty
Architecture 359, Inc. DBA A359 $.00 16 East 12th Street Cincinnati OH Hamilton
Baxter Hodell Donnelly Preston, Inc. DBA BHDP Architecture $.00 274 Marconi Boulevard Suite 200 Columbus OH Franklin
BDTAID, Inc. $.00 507 Richland Avenue, Suite 301 Athens OH Washington
Braun & Steidl Architects, Inc. $.00 234 North Fifth Street Columbus OH Franklin
Champlin/Haupt Architects, DBA Champlin Architecture $.00 720 East Pete Rose Way, Suite 140 Cincinnati OH Hamilton
Feinknopf Macioce Schappa Architects, Inc. $.00 995 West 3rd Avenue Columbus OH Hamilton
Glaser Associates, Inc. DBA Glaserworks $.00 304 East Eighth Street Cincinnati OH Hamilton
KZF Design, Inc. $.00 700 Broadway Street Cincinnati OH Hamilton
McGill Smith Punshon, Inc. $.00 3700 Park 42 Drive, Suite 190B Cincinnati OH Hamilton
MSA Architects $.00 316 West 4th Street Cincinnati OH Hamilton
Payto Architects $.00 1220 West Sixth Street Cleveland OH Cuyahoga
SHP Leading Design $.00 4805 Montgomery Road, Suite 400 Cincinnati OH Hamilton
SHYFT Collective, LLC. $.00 250 West Street, Suite 475 Columbus OH Franklin
SMP design + construction, Inc. DBA SMP design $.00 4480 Lake Forest Drive, Suite 410 Cincinnati OH Hamilton
Tanner, Stone, Holsinger, Donges & Co. Architects $.00 1010 Coles Boulevard Portsmouth OH Scioto
WDC Group LLC $.00 23 South Center Street Springfield OH Clark
WSA Studio $.00 982 South Front Street Columbus OH Franklin
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
Dr. Kevin Boy, President James Buck, Vice President for Business and Finance Doug Boedeker, Board Member
   
3.
Identify the selected contractor. BHDP Architecture
 
  Explain why this contractor was selected.
   
  BHDP presented a superior submittal to our RFQ and demonstrated comprehensive knowledge and experiences that could most benefit our project.
4. Provide contractor's location of their principal place of business. 
 
274 Marconi Boulevard Suite 200
Columbus, OH 43215
County: Franklin
5. Provide contractor's location from which all or most or contract work will be performed, if different from the location of principal place of business.
 
274 Marconi Boulevard, Suite 200
Columbus, OH 43215
County:
   
6. Identify all state contracts which the selected contractor has had approved by the Controlling Board since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved for this agency or institution of higher education.
   
 
a. Total number of contracts: 15
b. For each contract, list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
Eastern Gateway Community College $130,000.00 17
Marion Technical College $62,850.00 17
Miami University $126,860.00 18
Miami University $126,860.00 18
Miami University $130,400.00
Ohio State University $287,676.00 17
Ohio State University $600,303.00 17
Ohio State University $29,654.00 18
Ohio State University $16,500.00 18
Ohio State University $122,820.00 18
Ohio State University $1,347,467.00 17
Ohio University $3,708,282.00 18
Shawnee State University $75,000.00 18
Rio Grande Community College $25,466.00 17
University of Toledo $180,900.00 17
7. 
Provide the following employee information: Nationwide Ohio
Total Number of Employees 149    127   
Percentage of Women 43% 43%
Percentage of Minorities 6% 6%
8.
What percent of the work will be done by subcontractors? 31%
   
If more than 50%, provide the following employee information.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
9. Fee Analysis: For design-build and construction management at risk services, also provide a fee analysis that includes the following:
 
a. Total estimated construction cost:   $3,000,000.00
 
b. Provide the following information regarding the contractor's fees for the services to be performed. 
 
Fee Analysis Contract Amount Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services/Design-Build   $225,000.00   7.5%
Personnel Cost   $6,500.00   0.2%
Testing & Special Inspections   $17,000.00   0.6%
General Conditions   $0.00   0%
Design Services Fees(A/E of Record in Design-Build Contract only)   $0.00   0%
Other-Inspections, FF&E design,permits
  $132,500.00   4.4%
  Refer to the requirements of Revised Code Sections 153.65-153.70.