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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
FUND/APPROPRIATION REQUEST Controlling Board No.
SOS0100083
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION

Agency
Secretary of State's Office


Division/Institution
Secretary of State's Office

Authorization Requested Pursuant
to Revised Code Section 131.35
Increase Appropriation Authority
Create a New Fund
Establish Appropriation Authority
Fiscal Year(s)
2021
Bill No.
H.B. 166

FUNDING INFORMATION
Fund
Group
Fund
Code
Appropriation
Line Item
Fund/Appropriation
Line Item Name
FYCurrent Appropriation AmountAmount of Increase or New Fund Total
Appropriation Amount
5990 050603 Business Services Operating Expenses 2021
$14,310,430.00
$1,000,000.00
$15,310,430.00

SIGNATURES
     
Frank LaRose 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
06/05/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Deckard Stanger Title:  Chief Financial Officer
Phone:  (614) 995 - 5999 Fax:  E-Mail:  dstanger@ohiosos.gov
REQUIRED EXPLANATION OF REQUEST
  In order to return $1,000,000 from the Secretary of State's office to the General Revenue Fund, the office respectfully requests Controlling Board approval to increase appropriation authority in the amount of $1,000,000.00 for FY 2021, in Fund 5990, ALI 050603 (Business Services Operating Expenses).  
  The Secretary of State's Office (SOS) recognizes the challenge being faced by our fellow partners in state government to balance the General Revenue Fund due to the current COVID-19 pandemic. In fiscal year 2020, our office reduced non-payroll expenditures and requested the Office of Budget and Management (OBM) to reduce our remaining GRF allotments by 20 percent to allow those resources to be used to help manage budget shortfalls caused by the pandemic.

As the state's GRF budget challenges continue into the next fiscal year, SOS requests to shift $1.0 million of the $1.75 million of GRF funding for operating expenses that has already been appropriated to our office in HB 166, and move it to our office's main operating fund - the Corporate and Uniform Commercial Code Filing Fund (fund 5990). If this request is approved, SOS will work with OBM to place $1.0 million of fiscal year 2021 GRF appropriations on permanent budget hold.

As a result of sound fiscal management and minimal impacts on the fund's revenues due to the current pandemic, SOS is able to withstand a $1.0 million reduction in our GRF funding.

This shift will prevent the need for SOS to implement cost savings days during a critical time when SOS staff are preparing for the November general election. Most importantly, this shift provides more than twice the amount of savings to the state GRF than SOS cost savings days were projected to provide.

The remaining $0.75 million of GRF appropriations for SOS operating expenses will only be used to support ongoing cybersecurity measures.
 
   
Attachments Controlling Board Request No.: SOS0100083
Attachment TypeAttachment Description
No attachments found.

Fund/Appropriation Request 
Required Information
Controlling Board Request No.: SOS0100083
1. Identify the source of additional revenue (e.g., increase in fee, increase in state or federal grants, etc.).
  This appropriation increase will utilize the fund's existing cash balance and projected FY21 revenues.
   
2. If applicable, explain why creating and/or increasing a new fund and/or line item is more appropriate than depositing the revenue into an existing fund and increasing the appropriation authority of an existing line item.
  N/A
   
3.
Time line: Has the revenue been received? Yes
 
Provide the receipt date of the revenue. Ongoing
4. For federal funds only, provide the following information:
 
a. Grant identification number from the Catalog of Federal Domestic Assistance:
b. Amount of state matching funds required: 0
c. Source (appropriation line item) of that match:
d. Statutory or executive authority for participation in the program:
  Include a brief summary of the text or a copy of the reference.  
 
   
5. How will the additional appropriation and/or cash be used?
  This appropriation will be used to support the operations of the Secretary of State's Office.
   
  Provide the following information below relative to this budgetary adjustment. NOTE: If a new fund and new appropriation authority are being requested, the "Current" and "Requested" columns are not required.
 
Account Category Account Category Description Current Appropriation Authority Requested Increase in Appropriation Total Appropriation Authority
500   Personal Services - Payroll   $10,250,100.00   $700,000.00   $10,950,100.00
510   Purchases Personal Services and Others   $1,431,043.00   $100,000.00   $1,531,043.00
520   Supplies and Maintenance   $2,579,387.00   $200,000.00   $2,779,387.00
530   Equipment   $50,000.00   $0.00   $50,000.00
550   Subsidies and Shared Revenue   $0.00   $0.00   $0.00
570   Capital Items   $0.00   $0.00   $0.00
590   Judgements, Settlements and Bonds   $0.00   $0.00   $0.00
Other   Other   $0.00   $0.00   $0.00
Total: $14,310,530.00 $1,000,000.00 $15,310,530.00
   
6. For each additional amount shown in the table, provide a short description of what the dollars will be used to accomplish. For example, if increasing a subsidy account category, provide detail on the added recipients or the allocation formula for distribution of moneys. For Account Category 500, respond to specific questions in number 9 below.
 
Account Category Short Description
500 Payroll for SOS staff
510 Personal service contracts
520 Supplies and maintenance
530 Equipment
550
570
590
Other
   
7. Will this transfer be used to maintain current service levels, expand an existing program or activity, or begin a new program? Explain.
  Maintain current service levels
   
8. Based upon the response to number 7, explain how these services or programs would have been funded if this
additional funding were not available.
  If this additional funding were not available, SOS would not be able to return this full amount to the state GRF.
   
9. Account Category 500-Personal Services:
 
a. Explain why changes are being requested in the personal services account category 500.
The funding source for existing staff is being shifted from GRF to a non-GRF source.
b. How many existing staff are being affected by this transfer? 8
What appropriation line item are they currently being paid?  050321
c. How would these existing staff have been affected if these additional funds were not available?
Cost savings days would need to be implemented.
d. Will new staff be hired as a result of the additional funds?  No
   
10.  List any other transfers involving these appropriation line items and/or cash approved by the Controlling Board in the current biennium, including the date and requested amount of the adjustment(s).
 
ALITransfer DateTransfer AmountCBR Number