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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
TAX0100070
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION
Agency
Taxation


Division/Institution
Taxation
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2021
Bill No.
HB 166
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
TAX01 2021 $340,170.85 CMA Technology, Inc. 8075 Leesburg Pike, Suite 740 Vienna VA 22182

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
4350 110607 Local Tax Administration 2021 $136,068.34 $.00
4360 110608 Motor Vehicle Audit 2021 $136,068.34 $.00
GRF 110321 Operating 2021 $68,034.17 $.00

SIGNATURES
     
Jeff McClain 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/19/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Michael J O'Leary Title:  Chief Fiscal Officer
Phone:  (614) 466 - 8491 Fax:  (614) 995 - 0988 E-Mail:  michael.o'leary@tax.state.oh.us
REQUIRED EXPLANATION OF REQUEST
  Taxation respectfully requests Controlling Board approval for a waiver of competitive selection in the amount of $68,034.17 from Fund GRF, ALI 110321 (Operating), $136,068.34 from Fund 4350, ALI 110607 (Local Tax Administration), and $136,068.34 from Fund 4360, ALI 110608 (Motor Vehicle Audit) in FY21 to renew the contract with Computer Marketing Associates, Inc., Vienna, VA, to provide FY21 maintenance for the Teradata Warehouse.  
  The Teradata warehouse is a valuable resource for Taxation to increase efficiency and improve service delivery across two primary program areas. The Audit division relies on Teradata to examine multiple tax types, with approximately eighty percent of audits conducted on Teradata-based data modeling. Tax fraud identification is the other main application of Teradata. Using the data stored in the warehouse has allowed for increased efficiency in identifying fraud and reducing taxpayer interference.

The Teradata warehouse was originally acquired as part of the Tax Discovery program.Tax Discovery is a program intended to identify taxpayers, mostly businesses, who do not adequately report income for tax collection purposes.Tax Discovery used the warehouse to help develop audit and compliance leads by matching data from various sources These sources include federal IRS data but also sources within the state like BWC, the Department of Insurance, previous Ohio tax returns, etc. The warehouse managed by Teradata provides a large, well-organized database Taxation uses for strategic data mining to more equitably target taxpayers for audit. Utilization of audit models built on Teradata-based data has led to roughly $100 million in tax, penalty and interest collected from non-compliant taxpayers. Teradata has also become the basis for examining returns for potential fraud. Approximately eighty thousand fewer quizzes for potentially suspicious returns have been issued than otherwise would have using Teradata, as well as reductions in fraud warning letters and phone call time.

This is an annual maintenance contract that will provide support for the Teradata warehouse. This supplier is the only approved vendor to provide such support, necessitating this request. The warehouse has become an important tool for Taxation to audit taxpayers and detect fraudulent tax returns. More equitable, accurate audit targets are identified using data models based on Teradata than had been done in the past. Data matching techniques based on Teradata will continue to be the basis for identifying suspected fraud, and those expected fraudulent taxpayers will receive quizzes to test their legitimacy. In addition to Audit and Income Tax Fraud, the agency has leveraged the Teradata product to create data models to facilitate compliance with casual motor vehicle sales and other data analytics process.

Teradata will play a critical role in helping to identify fraudulent and non-filers as well as continuing to generate revenue, which during this time of the COVID-19 pandemic, has become even more critical. Based upon the revenue that Teradata has helped to generate over the first four months of this year, Teradata could help generate over $43 Million dollars for the State by the end of this calendar year.
 
  TAX0100063  
Attachments Controlling Board Request No.: TAX0100070
Attachment TypeAttachment Description
Release and Permit OIT confirmation of R&P
Sole source justification letter Sole Source Letter
Contract CMA Quote
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
CMA Technology, Inc. 2021 $340,170.85 TAX01 21 002 06/01/2020 Acquisitions Management

Operating Request Required Information
Contract Renewal - CMA Technology, Inc.
Controlling Board Request No.: TAX0100070
1.  Identify the contractor and provide the contractor's address of their principal place of business.
CMA Technology, Inc.
8075 Leesburg Pike, Suite 740
Vienna, VA 22182

 

2. Provide a brief history of the project or program being affected by the work of the contractor.
  The Teradata warehouse was originally acquired as part of the Tax Discovery program. Tax Discovery used the warehouse to help develop audit and compliance leads by matching data from various sources. The use of the Teradata warehouse has evolved over the past few years. Now the agency is using Teradata to assist with the Audit Division in developing leads and audit programs. Also, the warehouse is now being used for modeling of behavior and returns in our fraud screening for personal income tax.
3. Specify the deliverables of this contract or describe the scope of the services to be performed by renewing this contract.
The is an annual maintenance contract that will provide support for the Teradata warehouse. This supplier is on state term schedule, but the supplier is the only approved vendor to provide such support.
 
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
526070 $340,170.85 $340,170.85
Total Amounts $340,170.85 $340,170.85
   

5.

Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
   
  Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
  Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
  Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
NOTE: All amounts must be shown in amounts per fiscal year.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
05/20/2019 Renewal $340,170.85 0.00 $0.00
6. Provide the total amount of the contract renewal or total number of hours and total rate per hour.
Total Contract Amount Total # of Hours Total Rate per Hour FY 
$340,170.52 0  $0.00  21  
 
7. Is this contract rate an increase in the total amount of the contract or the rate per hour over the previous contract rate? No
 
8. Duration (beginning and ending dates) of this contract renewal within the biennium.
Beginning Date Ending Date
07/01/2020 06/30/2021
 
9. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
   
Beginning DateEnding DateTotal Amount
  Explain contract provisions.  Any new contracts for this type of service will be put out for bid.
10.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 10    0   
Percentage of Women 20% 0%
Percentage of Minorities 10% 0%