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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
UCN0100194
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION

Agency
University of Cincinnati


Division/Institution
University of Cincinnati

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2020
Bill No.
HB 529
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:_________________________________________________________

VENDOR INFORMATION
For FYAmountNameAddressCounty
UCN01 2020 $1,350,000.00 CDW Government LLC 200 N. Milwaukee Ave.
Vernon Hills, IL 60061

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C266B2 OHIO CYBER RANGE $1,350,000.00

SIGNATURES
     
John Seibert 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/22/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Martha Morse Title:  Director of Capital Finance
Phone:  (513) 556 - 3157 Fax:  (513) 558 - 4714 E-Mail:  morsema@ucmail.uc.edu
REQUIRED EXPLANATION OF REQUEST
  University of Cincinnati respectfully requests Controlling Board approval to release capital appropriation in the amount of $1,350,000.00 from Fund 7034, ALI C266B2 (Ohio Cyber Range), in FY20, and agency released competitive opportunity per R.C. 127.162 to purchase equipment in the amount of $1,350,000.00 from CDW-G, Vernon Hills, IL, for the Ohio Cyber Range project in Cincinnati, Hamilton County.  
  University of Cincinnati has been appropriated $1,350,000.00, for the Ohio Cyber Range project via BOR0100441.

House Bill 529 of the 132nd G.A., designated $5,000,000.00 to the Ohio Department of Higher Education's (ODHE) capital budget to support the Ohio Cyber Range project. The Ohio Cyber Collaboration Committee (OC3) is an Ohio led effort to collaborate between public, private, military, and educational organizations to strengthen cyber security for all in the State of Ohio. Its goals are to ensure the following: Create a Cyber Security Testing and Training Environment, develop a Robust Cyber Workforce, create an Enduring OC3 Governance and Operations Structure, recruit Trained, Vetted, Professional Cyber Volunteers, foster an Informed Public, and be a Cyber Information Clearinghouse.

The Ohio Cyber Range Enterprise is a tool to support the vision and lines of effort of the Ohio Cyber Collaboration Committee (OC3). The range is a learning and teaching tool for students and educators at the K-12 and collegiate level, a workforce development tool, a cyber incident response team training tool, and a test bed for cyber programs and systems.

The equipment purchased will support the continued Phase 2 operations of the OCR and includes data center space, backup, software and node expansion, and storage.

CDW Government LLC's contract is based upon a competitive RFP conducted by the Inter-University Council Purchasing Group (UN19-10: Miscellaneous Computer Hardware and Supplies).

CDW Government LLC - SIN 0000085864
Cyber Range Equipment - $1,350,000.00
 
  BOR0100441  
Attachments Controlling Board Request No.: UCN0100194
Attachment TypeAttachment Description
Private Business Use Report Private Activity Bond Report
Other EDGE Participation Summary
Other ODHE Controlling Board Request
Bid tabulations/price quotations CDW LLC Quotation
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
CDW Government LLC 2020 $1,350,000.00

Capital Request Required Information
Purchases of Equipment - CDW Government LLC
Controlling Board Request No.: UCN0100194
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  The IUC Purchasing Group (IUC-PG) issued a Request for Proposals (#UN19-102) on behalf of the IUC-PG on January 18, 2019 for the purpose of selecting qualified and experienced firms which have experience in the provision of computer hardware, equipment, and supplies for institutions of higher education. The RFP was based on discount percentages from manufacturer's list prices on brands and item categories and computer equipment with specific configurations.
b. Number of proposals/quotes distributed. n/a
c. Number of days in which interested parties had to respond to the RFP or RFQ. 34
d. Number of proposals received. 11
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
Azpen Innovation, Inc. $.00
B&H Photo-Video-Pro Audio,Inc. $.00
Brown Enterprise Solutions $.00 5935 Wilcox Place Dublin OH
CDW-G LLC $.00 75 Tri-State International Lincolnshire IL
Connection Public Sector Solutions $.00
HPI $.00 1040 E 17th Street Brooklyn NY
International Computer Technology $.00 10798 Montgomery Road Cincinnati OH Hamilton
OCG Telecom $.00 1550 Magnolia Drive Cincinnati OH Hamilton
Open Systems of Cleveland Inc. $.00 22999 Forbes Road Oakwood OH
SHI International Corp. $.00 290 Davidson Ave. Somerset NJ
Soft choice $.00
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  Eight (8) participants, CIOs and staff, from five (5) member institutions served as the RFP Committee. The member institutions were: Bowling Green State University, Kent State University, Ohio University, University of Toledo, and Youngstown State University. Laurie Wolohan, Manager of Strategic Procurement, served as a process facilitator and observer.
   
3.
Identify the selected vendor.   CDW Government LLC
  Explain why this vendor was selected.
  The RFP Review Committee reviewed the responses, clarified any discrepancies and scored each proposal to determine the most favorable vendors according to a point system. As a result of their RFP responses and revised discount pricing, the RFP Review Committee recommended that B&H, CDW-G, and SHI be awarded the UN19-102 Price Agreement offering Computer Hardware, Equipment and Supplies to the IUC and its members.
4. Provide vendor's location of their principal place of business.
 
200 N. Milwaukee Ave.
Vernon Hills, IL 60061