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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
UTO0100252
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION

Agency
University of Toledo


Division/Institution
University of Toledo

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
UTO01 2018 $450,000.00 MCPC Inc 1801 Superior Ave Suite 300
Cleveland, OH 44114
Cuyahoga

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C34085 Endpoint Security Improvements $450,000.00

SIGNATURES
     
Jason Toth 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
10/27/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Debra K George Title:  Fiscal Specialist
Phone:  (419) 530 - 1417 Fax:  (419) 530 - 1401 E-Mail:  debbie.george@utoledo.edu
REQUIRED EXPLANATION OF REQUEST
  University of Toledo respectfully requests Controlling Board approval to release capital appropriation in the amount of $450,000.00 from Fund 7034, ALI C34085 (Endpoint Security Improvements), in FY18, and an agency released competitive opportunity per R.C. 127.162 to purchase hardware/software equipment from MCPC Inc., Cleveland, Ohio, for the Endpoint Security Improvements project in Toledo, Lucas County.  
  This project involves the deployment of hardware and software to detect and prevent advanced malware threats on University equipment. The University transports, processes, and stores a large amount of personal constituent data information. Adding an additional layer of protection on workstations and servers used by students, faculty, and staff will increase the integrity of that data.

The University is detecting a great increase in the number of attempts by malicious software to compromise the University computing environment. Current anti-virus tools are not detecting malware with sufficient accuracy or in a timely manner, leaving University computing assets with less effective defenses against modern malware threats. The University is the custodian for a large quantity and variety of sensitive data, thus the need for a more sophisticated solution to prevent, detect, and remediate advanced malware threats. Due to the large number of endpoints on the University network, an enterprise advanced endpoint security suite is needed to reduce the number of manual interventions and support overhead of the current deployed technologies.

Implementation of this project will help protect the University's significant technology investments, protect the integrity of the learning environment, reduce the likelihood of a major breach originating from the systems targeted by this project, as well as reduce operational costs associated with malware cleanup/response. Reduction of malware in the computing environment will increase availability of computing resources to UT stakeholders.

This appropriation being requested for release is for Endpoint Security Improvements hardware/software, with all software having a five year license. The bid process was in accordance with the University of Toledo Procurement Manual/Purchasing Guidelines (14.2.1, 15.3). The project was advertised via a RFP. Notice of the RFP was sent to 10 prospective vendors and posted on the University Purchasing website. A six member Selection Committee consisting of Information Technology staff, reviewed all 11 proposals received. Based on vendor proposals and solutions, two were short-listed and selected to provide a 45-day Proof of Concept (hands-on evaluation), resulting in the vendor who received the highest score being selected for award.

The University of Toledo selected MCPC Inc (OAKS Supplier ID #0000058060), a reseller of TrendMicro projects, to provide software/hardware for the Endpoint Security Improvements project. The supplier selection process mentioned above is in accordance with the procurement policies established by The University of Toledo Board of Trustees. Attached for your review is the RFP solicitation Anti-Malware Solution pricing results (RFP FY17-41 Cost Comparison List), along with vendor's supporting RFP quote. Quote amount is a bit different than the amount reflected on the RFP spreadsheet because price was negotiated after vendor award.

Local University funding will cover the software cost that exceeds the State appropriation ($79,997).
 
   
Attachments Controlling Board Request No.: UTO0100252
Attachment TypeAttachment Description
Bid tabulations/price quotations RFP FY17-41 Cost Comparison List
Bid tabulations/price quotations MCPC Quote (RFP)
Private Business Use Report Private Activity Bond Report
Other Equipment List
Other RFP FY17-41 Response List
Other EDGE Participation Summary
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
MCPC Inc 2018 $450,000.00

Capital Request Required Information
Purchases of Equipment - MCPC Inc
Controlling Board Request No.: UTO0100252
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
See Equipment List Attached $.00 1 $.00
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  Request for Proposal (RFP) was emailed to 10 prospective vendors and posted on the University Purchasing website.
b. Number of proposals/quotes distributed. Undeterminable.
c. Number of days in which interested parties had to respond to the RFP or RFQ. 21
d. Number of proposals received. 11
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
See RFP FY17-41 Response List Attached $.00
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  A six member Selection Committee from Information Technology reviewed all 11 RFP responses. Four vendors did not meet RFP specifications, four were over budget, which left three vendors for further consideration. Of those three, Sentinel Technologies offered the same product as CDW-G, but was $100K+ more, so was eliminated. The two remaining vendors (MCPC, CDW-G) submitted proposed solutions that met or exceeded RFP requirements, so were selected to provide a 45-day Proof of Concept (hands-on evaluation).
   
3.
Identify the selected vendor.   MCPC Inc
  Explain why this vendor was selected.
  After the 45-day Proof of Concept, the committee proceeded to the scoring process, scoring each of the two vendors independently, based on their knowledge obtained from the vendor's proposals and the Proof of Concepts. The vendor receiving the highest overall score based on the criteria set forth in the RFP was the selected vendor for award.
4. Provide vendor's location of their principal place of business.
 
1801 Superior Ave Suite 300
Cleveland, OH 44114
County: Cuyahoga