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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
UTO0100253
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION

Agency
University of Toledo


Division/Institution
University of Toledo

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
UTO01 2018 $850,000.00 Sentinel Technologies Inc 4220 Varsity Dr., Suite F
Ann Arbor, MI 48108

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C34084 Enterprise Firewall Phase 2 $850,000.00

SIGNATURES
     
Jason Toth 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/02/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Debra K George Title:  Fiscal Specialist
Phone:  (419) 530 - 1417 Fax:  (419) 530 - 1401 E-Mail:  debbie.george@utoledo.edu
REQUIRED EXPLANATION OF REQUEST
  University of Toledo respectfully requests Controlling Board approval to release capital appropriation in the amount of $850,000.00 from Fund 7034, ALI C34084 (Enterprise Firewall Phase 2), in FY18, and an agency released competitive opportunity per R.C. 127.162 in the amount of $850,000.00 to purchase hardware/software equipment from Sentinel Technologies Inc., Ann Arbor, MI, for the Enterprise Firewall Phase 2 project in Toledo, Lucas County.  
  The University is the data custodian for millions of individuals. This project is an upgrade and expansion of the University's network firewall capabilities at its Internet border. The University is in the process of upgrading and expanding all network security throughout our various campuses. Enhancing network security will bolster our data protection program and help avoid the harms associated with data breaches, as well as enhance services through increased performance and capacity through our Internet connection.

We are experiencing an increase in usage of our networks, increasing demand for Internet based services, and increases in hostile activity and attempted cyber-attacks. This project is to enhance the primary enforcement point protecting our students, faculty, and staff from those Internet based cyber-attacks, as well as to maintain and enhance the throughput of our network at the Internet edge.

All past and current students, faculty, and staff rely on the University to protect their personally identifiable information from Internet based compromise. Project will increase capacity on the University's firewalls. The current Internet firewall lacks the ability to inspect Internet traffic for attacks in progress, leaving the University to react to threats after they have manifested, instead of stopping them proactively. Deployment of an advanced firewall at the Internet border will remediate this issue. Benefits include protection of data and equipment, reduction of security incidents, and reduction of support issues related to hostile activity.

The University of Toledo Purchasing department posted a Request for Quotation (RFQ) on their website and emailed notification to 11 potential vendors. Two responses were received, which Purchasing initially reviewed and tabulated. Then, two staff members from Information Technology reviewed the two responses. Lowest overall bidder was selected. Attached for your review is the RFQ solicitation equipment pricing results (RFQ FY18-08 Equipment Specification / Cost Analysis), along with vendor's supporting RFQ quote. Quote amount is a bit less than the total reflected on the RFQ spreadsheet because vendor was able to secure additional discount to increase Cisco software licensing to 5 years and we reduced maintenance support to one year.

This project is being funded by a combination of State and local funds. State appropriation will only be used for the equipment and software (5yr license) and local funds will be used for the maintenance support services.
 
   
Attachments Controlling Board Request No.: UTO0100253
Attachment TypeAttachment Description
Bid tabulations/price quotations RFQ FY18-08 Equipment Specification / Cost Analysis
Private Business Use Report Private Activity Bond Report
Other RFQ Vendor List
Other EDGE Participation Summary
Bid tabulations/price quotations Sentinel Technologies
UTO0100253-12202017115555.PDF Non Substantive Change Request for request UTO0100253
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Sentinel Technologies Inc 2018 $850,000.00

Capital Request Required Information
Purchases of Equipment - Sentinel Technologies Inc
Controlling Board Request No.: UTO0100253
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
See Equipment List Attached $.00 1 $.00
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  Request for Quotation (RFQ) was posted on University Purchasing website. Also, notification of RFQ was emailed to 11 potential vendors who had previously requested to be placed on UT Purchasing's vendor list for Information Technology bid opportunities.
b. Number of proposals/quotes distributed. Undeterminable.
c. Number of days in which interested parties had to respond to the RFP or RFQ. 6
d. Number of proposals received. 2
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
Sentinel Technologies Inc $998,620.00 4220 Varsity Dr Ste F Ann Arbor MI
Safaricross LLC $1,078,630.61 1300 W. Sandusky St Findlay OH Hancock
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  Responses were first reviewed and tabulated by University Purchasing. Then, reviewed by Information Technology staff, which included their Manager of Network Operations and the Senior Director of Network Services.
   
3.
Identify the selected vendor.   Sentinel Technologies Inc
  Explain why this vendor was selected.
  Lowest overall bid was selected. The other bidder, Safaricross LLC, did not bid on all the equipment items and their total bid was still higher than Sentinel Technologies overall bid.
4. Provide vendor's location of their principal place of business.
 
4220 Varsity Dr., Suite F
Ann Arbor, MI 48108